Monona Terrace Event Coordinator

Monona Terrace Community and Convention Center, located in the vibrant heart of downtown Madison, Wisconsin, is a premier venue designed by the legendary architect Frank Lloyd Wright. This iconic structure offers stunning views of Lake Monona and is closely linked with the adjacent Hilton Madison Monona Terrace, providing a comprehensive environment for a wide array of events. With 85,000 square feet of interior function space complemented by 68,000 square feet of rooftop gardens, Monona Terrace hosts nearly half a million visitors annually, serving as a hub for local, regional, state, and international events. The venue accommodates a diverse range of gatherings including conventions, conferences, public events, and cultural activities, each contributing to Madison’s economic vitality and quality of life.

The role of Event Coordinator at Monona Terrace is a critical position focusing on the detailed planning, organization, and execution of events within this landmark venue. This position demands a proactive and organized professional adept at managing multiple aspects of event coordination, from initial client contact and contract management to onsite event supervision and post-event evaluation. The Event Coordinator will work directly under the supervision of the Event Services Manager, playing a leading role in team coordination and training. This administrative and customer service-driven role requires exceptional attention to detail and customer-focused communication skills to ensure the seamless delivery of services.

The Event Coordinator is responsible for collaborating closely with internal teams such as catering and operations as well as external suppliers to ensure every event detail is meticulously planned and executed according to client needs. This includes utilizing specialized event management and CAD (computer-aided drafting) software to develop accurate event orders and room diagrams. Flexibility in scheduling is essential, as the position involves an irregular work calendar with possible evening, weekend, and holiday hours. The role also offers overtime compensation for hours worked beyond the standard 38.75 per week.

Monona Terrace values diversity, equity, inclusion, and belonging within its workforce and encourages applications from people of all backgrounds including Black, Indigenous, people of color, women, trans, nonbinary individuals, and people with disabilities. The institution also supports employees through potential eligibility for the Public Service Loan Forgiveness Program, reflecting its commitment to public service and community engagement. Joining Monona Terrace as an Event Coordinator means becoming part of a vibrant cultural and economic ecosystem, working in a community-focused role that fosters professional growth, teamwork, and public interaction within one of Madison’s most treasured historic landmarks.