Member Engagement and Events Coordinator

Sacramento, CA, USA|

Job Overview

Compensation

Hourly

Range $25.00 - $29.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

flexible schedule

Employee assistance program

Job Description

California Farm Bureau Federation (CFBF) is a leading agricultural organization dedicated to supporting and advocating for the interests of California's farming community. As a nonprofit entity, CFBF works tirelessly to promote sustainable agriculture, provide valuable resources to farmers and ranchers, and foster a sense of community among its members. With a deep commitment to advancing the agricultural industry in California, the Federation offers a range of programs, advocacy efforts, and member benefits that enhance the livelihoods of those engaged in farming and related businesses. The organization is recognized for its impactful member services, educational initiatives, and collaborative partnerships that stimulate growth and innovation within the sector.

The role of Member Engagement and Events Coordinator at California Farm Bureau Federation is a pivotal position within the Member Engagement Department. Reporting directly to the Managing Director of Member Engagement, this hourly role commands a competitive salary ranging from $25.00 to $29.00 per hour. The coordinator will be entrusted with the comprehensive management and execution of member engagement activities and events that serve as vital touchpoints for strengthening member relationships and enhancing organizational visibility.

The Member Engagement and Events Coordinator plays an essential role in orchestrating a variety of meetings, conferences, and special events, including the prestigious Annual Meeting and leadership conferences. Through meticulous event planning and logistics coordination—covering venue selection, vendor relations, on-site event management, and financial tracking—this position ensures that all functions operate smoothly and successfully. They also oversee the delivery of sponsorship benefits and facilitate marketing efforts that highlight member benefits and program engagement.

This role demands a proactive, organized individual who excels at collaboration across internal departments and with external stakeholders such as sponsors, vendors, partners, and volunteers. The coordinator is responsible for maintaining event websites, managing registration systems, and evaluating event success through data-driven surveys and performance metrics. Additionally, the position supports member programs particularly focused on engaging young farmers and ranchers, organizing trade show participation, and driving initiatives that amplify member involvement.

Beyond event management, the coordinator plays a critical role in administrative support, preparing reports, maintaining timelines, and ensuring project plans are followed through. The ideal candidate would bring a background in communications, marketing, event planning, or business administration, coupled with experience in project coordination and member engagement. Adeptness with CRM systems and association management software is preferred.

The California Farm Bureau Federation values innovation, dedication, and a passion for agriculture, and this position offers an exciting opportunity to contribute meaningfully to the empowerment of farmers and ranchers throughout California. The Member Engagement and Events Coordinator will be an instrumental figure in delivering high-quality events and programs that foster connection, education, and advocacy within the agricultural community.

Job Requirements

Bachelor's degree in communications, marketing, business administration, event management, hospitality, or a related field preferred
Minimum of three years of experience in event planning, project coordination, member engagement, marketing, or a related field
Experience coordinating meetings, conferences, or member events
Experience working with sponsors, vendors, or partner organizations preferred
Experience with CRM, association management, or event registration software is preferred

Job Qualifications

Bachelor's degree in Communications, Marketing, Business Administration, Event Management, Hospitality, or a related field preferred
Minimum of three years of experience in event planning, project coordination, member engagement, marketing, or a related field
Experience coordinating meetings, conferences, or member events
Experience working with sponsors, vendors, or partner organizations preferred
Experience with CRM, association management, or event registration software is preferred
Strong organizational and project management skills
Excellent written and verbal communication abilities
Ability to manage multiple projects and deadlines simultaneously
Strong customer service and relationship-building skills
Detail-oriented with exceptional follow-through
Ability to work independently while collaborating effectively across departments
Proficiency in Microsoft Office Suite and event registration or CRM platforms
Creative thinking with the ability to develop engaging marketing and promotional materials
Adaptability and willingness to support a variety of organizational initiatives
Passion for delivering outstanding member experiences and supporting California agriculture

Job Duties

Coordinate logistics for CAFB Annual Meeting, leadership conferences, committee meetings, trainings, and other member-facing events
Assist with venue selection through coordination of RFPs, contract administration, and vendor communications
Oversee event registration systems, attendee communications, and onsite registration operations
Coordinate meeting logistics including room setups, catering, speakers, entertainment, exhibitors, volunteers, and special event activities
Maintain event websites and online meeting content to ensure timely and accurate information
Assist with event budgets by processing invoices, tracking expenses, and reconciling financial records
Support onsite event execution to ensure a high-quality experience for members, sponsors, exhibitors, and guests
Develop post-event surveys and assist with evaluating event success through attendance, financial, and satisfaction metrics
Coordinate sponsor communications throughout the sponsorship lifecycle
Coordinate sponsor invoicing, registration, recognition, signage, promotional materials, digital promotions, event activations, and other sponsorship benefits
Ensure sponsorship benefits are fulfilled accurately, on schedule, and in accordance with sponsorship agreements
Coordinate the collection of sponsor logos, advertisements, promotional materials, and event assets
Develop sponsorship recap reports demonstrating proof of performance and return on investment
Serve as the day-to-day contact for sponsors before, during, and after events
Create, coordinate, and distribute marketing assets that promote California Farm Bureau member benefit partners
Support marketing campaigns that increase awareness and utilization of member benefits
Coordinate with benefit partners to collect promotional offers, marketing materials, and campaign assets
Track and report engagement metrics related to member benefit promotions
Support Young Farmers & Ranchers programs, leadership initiatives, conferences, and special events
Coordinate CAFB's trade show and farm show engagement plan, including event schedules, booth logistics, promotional materials, staffing coordination, and post-event follow-up
Assist with member engagement campaigns and initiatives that increase participation in CAFB programs and events
Coordinate promotional materials, giveaways, branded merchandise, and event supplies
Maintain project plans, timelines, and department documentation
Prepare reports, presentations, and meeting materials
Collaborate with internal departments, county Farm Bureaus, vendors, and partners to ensure successful project execution
Other duties as assigned