Meetings and Travel - Meetings and Events Planner I
Job Overview
Compensation
Salary
Range $55,000.00 - $75,000.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Annual cash bonus
Stock incentives
hybrid work schedule
Job Description
The Cincinnati Insurance Companies is a reputable organization deeply rooted in the insurance industry, known for its exceptional commitment to putting people first and adhering strictly to the Golden Rule in its business practices. This company prides itself on cultivating a service-oriented, ethical, knowledgeable, and caring work environment that fosters the growth and development of its associates. Recognized for serving independent agents, The Cincinnati Insurance Companies plays a vital role in protecting families and businesses from potential losses by offering reliable insurance solutions. This strong commitment to service excellence and community value underscores their vision of being the best insurance company dedicated to independent agents. The company culture emphasizes meaningful relationships, teamwork, continuous learning, and a respectful, diverse workplace.
Currently, The Cincinnati Insurance Companies is expanding its Meetings and Travel department based at its Fairfield, Ohio headquarters. This hybrid role—requiring four days in the office and one remote day per week—supports the planning and execution of meetings and travel arrangements at an enterprise-wide level. The position involves managing all facets of events nationwide, from small gatherings with 10 attendees to large biennial meetings hosting up to 3,000 participants. Compensation for this role ranges from $55,000 to $75,000 annually, attractive because it combines competitive pay with annual cash bonuses and stock incentives contingent on individual and company performance.
The role demands a high degree of organization and leadership skill in every stage of event management. Responsibilities include site selection through extensive vendor negotiations, handling registrations with advanced software like Cvent, coordinating logistics including audiovisual and catering services, and maintaining budget oversight. Collaboration with multiple departments and stakeholders is crucial, as is the ability to adapt swiftly to changes and work extended hours during critical periods. The department encourages creative strategic input to enhance each program's success and seeks individuals who pursue professional development by engaging with industry networks. This role provides an outstanding opportunity for candidates seeking to enhance their careers in event planning within the insurance sector, leveraging hands-on experience and strategic thinking to contribute meaningfully to the company's goals.
Currently, The Cincinnati Insurance Companies is expanding its Meetings and Travel department based at its Fairfield, Ohio headquarters. This hybrid role—requiring four days in the office and one remote day per week—supports the planning and execution of meetings and travel arrangements at an enterprise-wide level. The position involves managing all facets of events nationwide, from small gatherings with 10 attendees to large biennial meetings hosting up to 3,000 participants. Compensation for this role ranges from $55,000 to $75,000 annually, attractive because it combines competitive pay with annual cash bonuses and stock incentives contingent on individual and company performance.
The role demands a high degree of organization and leadership skill in every stage of event management. Responsibilities include site selection through extensive vendor negotiations, handling registrations with advanced software like Cvent, coordinating logistics including audiovisual and catering services, and maintaining budget oversight. Collaboration with multiple departments and stakeholders is crucial, as is the ability to adapt swiftly to changes and work extended hours during critical periods. The department encourages creative strategic input to enhance each program's success and seeks individuals who pursue professional development by engaging with industry networks. This role provides an outstanding opportunity for candidates seeking to enhance their careers in event planning within the insurance sector, leveraging hands-on experience and strategic thinking to contribute meaningfully to the company's goals.
Job Requirements
- bachelor's degree preferred
- 2-3 years of hotel/hospitality and meeting planning experience
- knowledge of Cvent registration software technology and registrant data
- excellent teamwork, interpersonal, and relationship management skills
- highly organized and detail-oriented
- strong planning and project management skills
- ability to multi-task and adapt quickly
- ability to work extended hours during peak times
- ability to potentially travel 1-3 times a year
Job Qualifications
- bachelor's degree preferred
- 2-3 years of hotel/hospitality and meeting planning experience
- excellent teamwork, interpersonal, and relationship management skills
- knowledge of Cvent registration software technology and registrant data
- highly organized and detail-oriented with proven ability to deliver exceptional work product
- solid collaboration skills
- strong planning and project management skills with the ability to work well under pressure
- ability to multi-task and adapt quickly when unexpected changes occur
- a self-starter with the ability to largely work independently
- prior hotel/hospitality industry experience and/or a CMP designation
- experience with the latest versions of Microsoft Office
- ability to potentially travel 1-3 times a year
Job Duties
- manage all event components including site search, RFP management, meeting host relations, venue selection, site visits, contract negotiation, budget considerations, registration, AV coordination, food and beverage selection, vendor management, attendee engagement and billing reconciliation for events with 10-600 attendees
- collaborate with the team while managing assigned components in the planning and execution of biennial meetings for up to 3,000 attendees
- provide creative and strategic input to the meeting host for the development and improvement of assigned programs
- provide post-event summaries documenting attendance, cost savings, wins and opportunities
- seek out and attend industry networking events to develop meaningful relationships with vendors and other event professionals
- work extended hours during peak times
Job Location
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