Meetings and Events Project Co-ordinator

Emota is an award-winning global events agency known for its innovative approach to creating and delivering engaging and impactful experiences. As part of the Inizio Engage XD group, Emota operates as a uniquely shaped communications entity dedicated to inspiring lasting change through the power of experiential marketing. The agency specializes in a variety of solutions including employee engagement, learning and training programs, scientific engagement, and capability building. These solutions are supported by applied behavioral science principles, making Emota's offerings distinct and highly effective. Emota's scope of work encompasses live and virtual events, film production, digital innovations, and immersive content creation, ensuring comprehensive engagement with both internal and external audiences across different sectors and geographies.

The position of Meetings and Events Project Executive is based in Philadelphia, US, and reports directly to the Senior Project Manager. This role is designed for individuals who are passionate about event management and eager to contribute to the seamless execution of high-profile corporate events. The Meetings and Events Project Executive will focus primarily on organizing and coordinating the logistical elements of events, which include registration, travel arrangements, accommodations, and on-site support. The ultimate goal is to deliver a superior delegate experience from the planning stages through to the post-event follow-up.

This role involves managing a diverse range of event types such as investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings, and key opinion leader (KOL) meetings. The position requires both national and international travel, providing an exciting opportunity for candidates who enjoy dynamic work environments and the challenge of managing events across different locations. Additionally, the Meetings and Events Project Executive will work closely with project managers and teams to ensure delegate management processes are executed efficiently, with strong attention to detail and customer service.

Emota's commitment to its employees is reflected in its comprehensive benefits package. This includes volunteer days, enhanced annual leave with options to buy or sell leave days, a 401k retirement plan, life and health insurance, among other valuable benefits. This package underlines the company's dedication to employee well-being and work-life balance. Emota also promotes environmental sustainability in event planning and execution, encouraging employees to incorporate eco-friendly practices in their roles.

The role requires proficiency with tools like Microsoft Office Suite and intermediate Excel skills vital for managing complex spreadsheets and budgeting tasks. Experience with event management software, especially Cvent, is advantageous but not mandatory. Ideal candidates will bring at least one year of event management experience within a corporate setting, strong client liaison skills, and a team-oriented mindset. They must be organized, detail-focused, and ready to travel domestically and internationally. Emota encourages applicants from diverse backgrounds and strives to create an inclusive and authentic workplace environment. This is a fantastic opportunity for motivated individuals looking to advance their careers in a vibrant and supportive agency setting.