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Meetings & Events Coordinator

Job Overview

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Employment Type

Full-time
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Work Schedule

Flexible
Weekend Shifts
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Benefits

Health Insurance
Dental Insurance
Paid Time Off
401(k) with Company Match
Training and development opportunities
Tuition Reimbursement
Team member hotel rates

Job Description

Loews Atlanta Hotel is a distinguished hospitality establishment located in the vibrant heart of Midtown, Atlanta. This premier property offers guests stunning views, beautifully appointed rooms, and an unbeatable location within walking distance to some of the city's most renowned attractions. Recognized as one of Atlanta's most vibrant neighborhoods, the hotel embodies modern Southern charm with a contemporary edge. Loews Atlanta is part of the larger Loews Hotels & Co., a company with a legacy dating back to 1960. Loews Hotels operates iconic hotels and resorts across the United States, renowned for creating exceptional experiences in some of the most sought-after destinations. At Loews Atlanta Hotel, the focus is on blending hospitality excellence with a welcoming and inclusive workplace culture that values diversity and fosters growth for its employees. The hotel is dedicated to providing a supportive environment where team members feel they belong regardless of their background or identity. This commitment to inclusion and career development is reflected through various benefits, opportunities for advancement, and community support initiatives.

The role available at Loews Atlanta Hotel is within the Meetings & Events department, aimed at individuals passionate about delivering outstanding service experiences in the hospitality sector. This position is designed for detail-oriented, motivated professionals who excel at managing the complexities of event planning and support. The role involves supporting daily operational functions for the Meetings & Events team, ensuring all event details are meticulously handled to meet and exceed client and guest expectations. Responsibilities include administrative tasks such as preparing Banquet Event Orders (BEOs), managing communications, coordinating internal meetings, and providing onsite support during events. One must be adept at multitasking, possess strong organizational skills, and demonstrate the flexibility to work varied schedules, including weekends and holidays. This position offers an excellent opportunity for candidates with prior hospitality or event planning experience to grow their careers within a globally recognized brand. Loews Hotels values its employees by offering competitive health and wellness benefits, paid time off, tuition reimbursement, and more, fostering both personal and professional development. By joining Loews Atlanta, employees become part of a passionate team dedicated to crafting memorable guest experiences while building a fulfilling career in the dynamic hospitality industry.

Job Requirements

  • High school diploma or equivalent
  • Minimum one year of relevant hospitality experience
  • Proficiency in Microsoft Office applications
  • Knowledge of event planning processes
  • Strong communication skills
  • Ability to work flexible hours including weekends and holidays
  • Reliable transportation to and from work

Job Qualifications

  • One year of hospitality experience, preferably in a luxury hotel, event planning, or event execution
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • Knowledge of Hotel Operational Systems, such as Delphi, preferred
  • Excellent communication skills with adaptability to different communication styles
  • Highly motivated self-starter with a passion for hospitality
  • Detail-oriented with strong organizational skills

Job Duties

  • Provide administrative support to department managers as assigned
  • Responsible for sending daily and weekly reports to all pertinent hotel departments, including group resume packets, Banquet Event Order packets, event posting reports, change logs, etc.
  • Maintain the accuracy of the BEO master book (updating guarantees, replacing revised/original BEO's)
  • Assist in the preparation of Banquet Event Orders, including inputting revisions and marking changes
  • Answer phones and respond to client facing email correspondence
  • Review resumes and BEO's in detail to determine needs and assist with facilitating them with the Meeting & Event/Catering Manager's assistance
  • Prepare site visit and planning visit packets
  • Respond to external and internal requests, emails, or other needs in manager's absence
  • Complete Amenity Forms, write Amenity and Welcome Cards, collect any custom amenity items and relay to Food & Beverage Department for delivery
  • Coordinate internal meetings
  • Provide onsite event support as needed and determined by Director of Meetings & Events
  • Compile property specific reports or data sets and disseminate as needed
  • Work a flexible schedule as necessary, including weekends and holidays
  • Demonstrate regular and reliable attendance
  • Perform other duties as assigned

Job Criteria

Experience

Mid Level (3-7 years)


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