Meetings and Events Assistant

The Jack Miller Center is a distinguished nonpartisan nonprofit organization committed to advancing education on America's founding principles and history. With a two-decade legacy of trusted leadership in higher education, the Center has cultivated a thriving network of 1,400 university scholars who contribute to a national coalition of educators, thought leaders, and philanthropists. These dedicated professionals work collaboratively to ignite a renaissance of civic knowledge and purpose throughout America. The Center's approach is rooted in fostering a deeper understanding of the American political tradition, promoting innovation in civics education, and hosting national summits that address the ongoing civic education crisis.

The organization is driven by three key initiatives: The American Political Tradition Project, which builds and empowers scholars dedicated to teaching and studying America's political heritage; The Founding Civics Initiative, which innovates university-based preparation for K-12 civics and history teachers by focusing on foundational texts guided by experts; and The National Summit on Civic Education, which strengthens a movement of civics leaders, educators, and funders aiming to find actionable solutions to restore civic learning in the education system.

The current job opening is for a Meeting & Events Assistant at the Jack Miller Center headquarters located in Bala Cynwyd, Pennsylvania, near Philadelphia. This position reports directly to the Director of Meetings & Events and is a full-time, on-site role with an annual salary range of $46,000 to $48,000. It is designed to support the day-to-day operations of the Meetings & Events department by providing a unique blend of administrative support and event logistics management. This newly created position offers a significant opportunity for a motivated individual to grow and develop a career in the meetings and events industry within a dynamic and mission-driven organization.

This role is crucial for the successful coordination and execution of departmental duties such as scheduling, vendor communications, travel arrangements, and event logistics. The Meeting & Events Assistant will play an essential role in maintaining organized departmental records, overseeing budget tracking, and ensuring timely communication with internal and external stakeholders. Additionally, the assistant will help manage event timelines, vendor coordination, and provide on-site support during events. They are expected to exhibit exceptional organizational skills, the ability to anticipate needs proactively, agile adaptability to shifting priorities, and possess a collaborative spirit to function effectively within the team.

Candidates for this role should demonstrate a high energy and enthusiasm for working in a fast-paced environment, solid proficiency in Microsoft 365 applications, and the capacity to handle confidential information with discretion. The ideal candidate will have 1-2 years’ experience in similar administrative or coordination roles, along with experience or exposure to meetings, events, hospitality, or nonprofit operations. Physical ability to stand for extended periods, lift up to 30 pounds during events, and availability for occasional weekend and evening work are also requirements, along with some domestic travel estimated at 5 percent. The Jack Miller Center values its employees and provides robust benefits including fully paid medical, vision, dental, disability, and life insurance, 401(k) plan with matching contributions, generous paid time off, and a monthly smartphone reimbursement. There is also compensatory time off available for extra hours worked during events, underlining the Center's commitment to workforce wellbeing and balance.

In summary, the Meeting & Events Assistant position at the Jack Miller Center offers a compelling opportunity to join a respected and influential organization dedicated to revitalizing civic education at a critical time. The role's combination of administrative and logistical responsibilities supports the essential mission of spreading knowledge about America's political tradition and advancing the competencies of educators nationwide. Potential applicants should be prepared for an engaging, dynamic role that offers room for professional growth and a chance to contribute meaningfully to an important educational cause.