Meeting Planner I

Maritz is a distinguished company with decades of innovation and resilience that have fostered more than just a reputable brand; they have cultivated a culture deeply rooted in human connection and collaboration. As a marketing services and event management company, Maritz specializes in helping businesses achieve their goals by inspiring peak performance through strategically designed experiences, incentives, and recognition programs that drive measurable business impact. The company’s ethos is grounded in a human-first approach, where nurturing a supportive and inclusive team environment is paramount. Maritz emphasizes employee well-being, flexibility, and genuine appreciation, ensuring that its workforce thrives alongside the business.

The open position is for a Meeting Planner I based in Santa Clara, CA, operating in a hybrid work setting. This role serves as the primary liaison and lead for assigned client programs and events, requiring the coordination of corporate meetings and events from contract initiation to final billing. The Meeting Planner I is responsible for executing strategic objectives, delivering seamless logistics, and providing exceptional customer service. This role demands close collaboration with clients to thoroughly understand and meet program goals and outcomes. The position offers an annual salary range of $65,000 to $70,500, which varies based on location, experience, and qualifications. Additionally, the role requires up to 20% travel to manage site inspections and event execution.

In this capacity, the Meeting Planner I will manage comprehensive event planning processes, including site inspections, itinerary development, and agenda management. Communication between clients and suppliers is critical to ensure all event requirements align with expectations. The planner maintains meticulous records, oversees system inputs, and manages files per company policies. Budget management is a key function, involving reviewing and auditing billing for accuracy, tracking expenses, and reconciling supplier payments. The successful candidate will be organized, communicative, experienced in managing multiple projects simultaneously, and proficient with Microsoft Office alongside the ability to quickly adapt to new technology.

Maritz values candidates with 1-3 years of relevant event or meeting management experience, including budget maintenance. Preferred qualifications include destination knowledge or previous hotel sales experience and demonstrated ability to establish and maintain strong client and supplier relationships. Maritz offers a comprehensive benefits package for full-time employees, including medical, dental, vision, life insurance, disability coverage, paid parental leave, a 401k retirement plan, tuition reimbursement, paid time off, year-end holiday closure, and more. This role is ideal for individuals passionate about excellence in event management who seek a collaborative and flexible work environment where they can thrive while achieving impactful client outcomes.