Meeting Planner, Conventions & Internal Events

BCD Meetings & Events (BCD M&E) is a global leader in meetings and event planning services, recognized as the world's most trusted and innovative agency in this space. Headquartered in Chicago, with an extensive presence in over 60 countries worldwide, BCD M&E employs more than 2,000 dedicated professionals who are passionate about driving business forward through purposeful connections. The company prioritizes sustainability and is committed to fostering success not only for its customers but also for its employees and overall business impact. Embodying values centered on people, passion, and purpose, BCD M&E creates an empowering work culture where unique perspectives are welcomed and where individuals are motivated to meet the company's high standards. The organization emphasizes empathy, community, and flexibility, offering a supportive environment alongside opportunities for meaningful work and career growth. Potential employees at BCD M&E can expect a workplace that is not only challenging but also rewarding, providing a vibrant community and various perks.

The role of Meeting Planner, Conventions & Internal Events, within BCD M&E's Life Sciences Division, presents an exciting opportunity for a dynamic individual to take the lead in planning and executing a wide array of internal meetings and conventions. This position is stakeholder-facing and requires coordination across multiple event types including Society Engagements, Internal Company Meetings, National Sales Meetings, Training Meetings, Advisory Board Meetings, Tradeshows, and Conventions. The planner will be responsible for managing the entire lifecycle of each event—from initial registration and menu planning to onsite execution and final budget reconciliation. Success in this role demands meticulous attention to detail, strong organizational skills, and the capacity to manage multiple priorities while ensuring compliance with relevant guidelines.

Key responsibilities include acting as the primary contact for stakeholders, negotiating vendor contracts, managing budgets creatively yet within compliance parameters, coordinating logistics such as housing, transportation, and AV/production needs, and creating clear communications and registration websites for attendees. The ideal candidate is adept at navigating complex compliance regulations, including meal caps and regulatory reporting requirements relevant to the pharmaceutical/life sciences sector. With a requirement to travel regularly—estimated between 25% to 50%—this role offers hybrid work flexibility with three days a week in the Raynham, Massachusetts office.

Compensation for this position ranges from $60,000 to $75,000 annually, adjusted based on skills, experience, location, and project budget. Employees benefit from robust professional development opportunities, a culture that values collaboration and dialogue, and a variety of comprehensive benefits packages including healthcare, retirement plans, education support, travel discounts, and employee recognition programs. BCD M&E is committed to promoting growth within the company, enabling employees to explore different roles across its global network while contributing meaningfully to impactful events that inspire and motivate.