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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $53,200.00 - $72,900.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee wellness programs
Professional development opportunities
Diversity and inclusion initiatives
Job Description
Baird is a reputable financial services firm known for its commitment to delivering exceptional client experiences and fostering a collaborative work environment. Located at Baird Tower, the company emphasizes professionalism, innovation, and operational excellence in all facets of its business. Baird's 29th Floor serves as a pivotal hub for meetings and events that support the firm's ongoing business objectives and client engagement strategies. The firm takes pride in maintaining high standards for hospitality, event management, and client service, which directly contribute to strengthening business relationships and enhancing Baird's overall service model.
As a Meeting Planner at Baird Tower's 29... Show More
As a Meeting Planner at Baird Tower's 29... Show More
Job Requirements
- bachelor's degree preferred
- minimum 3 years experience in hospitality or event planning
- strong expertise in hospitality, event logistics, catering and AV coordination
- excellent communication and interpersonal skills
- ability to work independently and handle multiple priorities
- ability to remain on feet for extended periods
- ability to lift up to 50 pounds
- flexibility to work evenings or variable shifts
- willingness to travel regionally up to 15% of the time
Job Qualifications
- bachelor's degree preferred
- 3+ years experience in hospitality or meeting/event planner role
- strong expertise in hospitality services, event logistics, food & beverage catering, and audio-visual coordination
- excellent organizational, communication and interpersonal skills
- ability to work independently and manage multiple priorities
- knowledge of local hospitality market and vendors
- familiarity with industry software and scheduling platforms such as Reserve
- professional appearance and dress
- ability to work evenings or variable shifts
- willingness to travel regionally
Job Duties
- act as a trusted consultant for clients to clarify objectives and shape meeting design
- independently manage meetings and events from conception through completion
- build long-term client relationships by understanding business needs
- communicate event changes to onsite operational teams and clients
- lead and facilitate cross-functional planning meetings with Hospitality, AV, Facilities, and other partners
- evaluate event objectives and recommend enhancements or new service offerings
- oversee all logistical elements including room setup, audio visual coordination, catering, and materials
- develop cost proposals, manage budgets and provide post-event recaps
- identify operational inefficiencies and lead process improvement
- manage catering and vendor relationships
- coordinate staffing including external resources
- maintain conference spaces to the highest standards
- collaborate proactively with AV team for technology operations and troubleshooting
- stay current on industry trends and implement improvements
- undertake additional projects assigned by Hospitality Leadership Team
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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