Meeting Manager

BCD Meetings & Events (BCD M&E) is a globally recognized leader in meeting and event planning, known for delivering much more than just logistical support. With headquarters in Chicago and a presence in over 60 countries, BCD M&E employs more than 2,000 professionals committed to creating meaningful connections that inspire, motivate, and influence behavior. The company places a strong emphasis on sustainability, innovation, and fostering a culture rooted in passion, purpose, and people, which drives business success for clients and employees alike. BCD M&E prides itself on its core values that prioritize empathy, collaboration, and respect, attracting individuals who strive to bring unique perspectives and rise to high standards. This well-established agency offers a flexible work environment, competitive perks, and the opportunity to work on projects that have a real impact. More information about the company can be found at bcdme.com/careers.

The Meeting Planner role at BCD Meetings & Events involves being the central point of contact within the healthcare client’s event team. The Meeting Planner represents the client’s brand in interactions with vendor partners and key stakeholders, managing the entire lifecycle of multiple healthcare professional (HCP) and non-HCP client programs at various conferences and conventions. This position requires a consultative approach to planning, advising clients and coordinating with coworkers and service providers to set clear objectives and develop efficient meetings and events tailored to specific requirements. Responsibilities include managing planning timelines, negotiating contracts, overseeing site selection and venue arrangements including hotels and off-site locations, coordinating food and beverage, audiovisual needs, special decor, entertainment, transportation, and accommodation logistics.

The Meeting Planner is responsible for presenting cost-effective ideas to enhance program outcomes, ensuring all vendor contracts comply with client safety and business standards, and maintaining strong vendor relationships across the event team. They also monitor accounting and financial processes, oversee budgets, ensure vendor payments and invoice accuracy, and uphold client compliance policies. Leading and training on-site staff, managing safety plans for events, and contributing to the development of standardized operational procedures are essential components of the role.

The ideal candidate excels in troubleshooting, providing guidance, multitasking, adapting to dynamic work conditions, and delivering exceptional customer service to ensure a positive attendee experience from invitations through program completion. Familiarity with tools such as Cvent and Microsoft Office Suite is important. The role is virtual but requires up to 50% travel, offering a competitive salary range of $60,000 to $75,000 based on qualifications and experience. BCD M&E offers flexible working conditions, opportunities for career growth, a diverse and inclusive environment where every voice is valued, and extensive employee benefits including healthcare, retirement plans, education support, travel discounts, and a robust recognition program. This role is ideal for candidates excited by challenges, committed to excellence, and eager to contribute to a positive and impactful meeting and event experience.