Meeting Event Planner

This job opening is for an Event Planner/Admin Coordinator at a reputable company located in Maple Grove, MN 55369. The position is designed as a hybrid role, allowing the candidate to work both remotely and onsite, providing a flexible working environment. The company operates within the medical device or healthcare industry, focusing on supporting educational programs and customer-facing Medical Education initiatives particularly related to Coronary Therapies. The role is slated for an initial duration of 3 or more months with the possibility of extension based on ongoing needs and performance. The organization values professionalism and precision given the nature of the industry, requiring candidates who can manage complex logistics and ensure compliance with regulatory standards.

The role of Event Planner/Admin Coordinator is critical to the coordination and operational execution of various educational programs and tools that support Medical Education regarding Coronary Therapies customers. The position entails planning and delivering customer training or research programs through diverse formats such as in-person sessions, virtual webinars, observations, live broadcasts, and local dinner events. Effective communication with customers is paramount to coordinate event logistics including hotel arrangements, transportation, and scheduling to provide an exceptional experience for all participants and stakeholders.

This role demands meticulous management of participant registration, including responsibilities such as invitations, travel documentation, and hotel accommodations, ensuring seamless organization and flow of events. Strong emphasis is placed on maintaining compliance through completing and tracking all necessary documentation such as contract requests, service agreements, event requests, spend reporting related to Healthcare Professionals (HCP), payments to HCPs, vendor payments, and fulfilling internal organizational requirements.

Candidates will also be expected to demonstrate technical aptitude and possess fundamental knowledge of interventional cardiology products and systems to effectively support hands-on customer training and education. Acquisition, maintenance, and transportation of equipment for use during these educational programs and national symposia are essential elements of the role. Onsite attendance at events is necessary to oversee logistics related to hands-on equipment, participant management, lodging arrangements, faculty coordination, and agenda adherence, ensuring that any issues are promptly identified and resolved.

In this capacity, the Event Planner/Admin Coordinator will collaborate closely with Medical Education Strategists and Medical/Scientific Affairs teams to develop, execute, and maintain all training programs in compliance with organizational and regulatory standards. The role requires an individual who thrives in fast-paced environments, can juggle multiple projects simultaneously, and demonstrates a strategic mindset with an appetite for innovation and continual learning.