Meeting Event Coordinator

St. Louis, MO, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $45,000.00 - $55,000.00

Work Schedule

Standard Hours

Flexible

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Disability insurance

Paid parental leave

401k

Tuition Reimbursement

Paid Time Off

Year end holiday closure

Job Description

Maritz is a global leader in designing innovative experiences, incentives, and recognition programs that inspire people to perform at their best. With decades of excellence and perseverance, Maritz has cultivated a culture that places human connection and collaboration at the core of its operations. The company's mission is deeply rooted in the understanding that people and their potential are the greatest resources, which drives the creation of programs making tangible impacts on businesses worldwide. Maritz’s approach is human-first, fostering teams that genuinely care for each other and work collaboratively to achieve shared goals, contributing to a supportive and engaging workplace environment. Recent employee feedback underscores the company’s commitment to employee well-being, with nearly 90 percent of workers acknowledging managerial support and flexibility that balances work-life demands, and a strong emphasis on prioritizing overall employee health.

This role offers an exciting opportunity to join Maritz’s dynamic team by providing crucial program support. The position involves the creation and maintenance of essential documents, trackers, and operational tools used by the team, ensuring smooth and efficient execution of core programs. It requires managing and quality-checking registration websites on the Cvent platform, supporting travel coordination, handling logistical tasks for small events, and managing program materials with precision. Responsibilities also include producing custom program forms, organizing clean data and file management, and improving interdepartmental processes and communication. To succeed in this role, candidates must be proactive self-starters with excellent communication skills and strong critical thinking abilities. The work environment encourages flexibility, with some on-site presence required at East Hanover, New Jersey, and minimal travel based on program needs.

The compensation for this full-time position ranges from $45,000 to $55,000 annually, depending on experience and qualifications. Maritz offers a comprehensive benefits package that includes medical, dental, and vision insurance, life and disability coverage, paid parental leave, 401k retirement plans, tuition reimbursement, paid time off, and year-end holiday closure, among other perks. The company values diversity and inclusivity and is committed to equal employment opportunities for all qualified applicants regardless of background. Candidates must be authorized to work permanently in the U.S., as sponsorship is not provided. This role is ideal for individuals passionate about creating impactful programs and supporting teams in a collaborative and people-first company culture.

Job Requirements

Bachelor's degree or 2 years of equivalent business experience
6-12 months of event coordination or administrative experience
Strong organizational skills with the ability to manage multiple priorities
Proficiency in Microsoft Office and CoPilot with the ability to learn new technology quickly
Excellent interpersonal written and verbal communication skills with a customer service mindset
Proactive detail-oriented approach with strong critical thinking and problem solving abilities
Ability to maintain accuracy in document management data entry and file organization

Job Qualifications

Bachelor's degree or 2 years of equivalent business experience
6-12 months of event coordination or administrative experience
Strong organizational skills with the ability to manage multiple priorities
Proficiency in Microsoft Office and CoPilot with the ability to learn new technology quickly
Excellent interpersonal written and verbal communication skills with a customer service mindset
Proactive detail-oriented approach with strong critical thinking and problem solving abilities
Ability to maintain accuracy in document management data entry and file organization

Job Duties

Create and maintain documents spreadsheets and trackers for assigned programs and the broader team
Support MEMs with Travel Director request submissions and consultant travel needs
may independently manage small events
Build registration websites and reporting in Cvent including performing quality control checks before launch
Coordinate program mailings produce name badges and labels order supplies and ship program materials with tracking
Manage document administration and SOP access assist with onboarding new employees
Create custom program forms such as sign-in sheets breakout schedules and maintain accurate records and file management
Contribute to improving interdepartmental processes systems and communication