Meeting Congress Planner

The hiring establishment is a dynamic company located in Cambridge, MA, specializing in pharmaceutical and biotechnology sectors with a strong commitment to excellence in meeting and congress planning. This company supports North America Commercial therapeutic areas by orchestrating high-quality internal and external meetings and congresses that drive business objectives and therapeutic area priorities. The company offers a hybrid working model with in-office presence required 2 to 3 days per week, fostering a collaborative and innovative workplace culture that encourages proactive planning and seamless event execution. The employment type for this role is contract-based, with a 6-month duration and possibilities for extension or permanent placement. Weekly pay is provided, alongside healthcare benefits, offering both financial and health security to the selected candidate.

This role, Meeting & Congress Planner Contractor, is pivotal in delivering world-class congress planning and management services. The planner will work closely with cross-functional teams, external vendors, and industry associations to ensure flawless event logistics, sponsorship management, and exhibit coordination. Acting as an essential operational partner to the Meetings & Congresses team, the successful candidate will take ownership of managing congress timelines, budgets, and stakeholder communications in a highly matrixed environment. This role demands exceptional organizational skills, project management expertise, and the ability to negotiate complex cross-functional relationships in a fast-paced setting.

Tasks include supporting external congress-related activities such as sponsorship deliverables and onsite logistics, conducting site visits to optimize attendee experiences, and maintaining compliance with corporate and regulatory policies. The planner will also be responsible for budget tracking, vendor management, and identifying continuous process improvements using industry best practices. Through efficient coordination of multiple concurrent programs, the planner ensures alignment with business goals and regulatory compliance. Reporting directly to the Head of BNA Meetings & Congresses, this position is ideal for a detail-oriented professional who thrives in a high-energy environment and has a passion for creating seamless operational experiences in the pharmaceutical and healthcare industry.