Meeting & Events Specialist

CBRE is a global leader in commercial real estate services and investment with a reputation for helping businesses and people thrive. As an innovative and dynamic company, CBRE is known for its collaborative culture, built on core values of respect, integrity, service, and excellence. Their commitment to diversity and inclusion allows employees from diverse perspectives, backgrounds, and skillsets to work together to create significant impact across the commercial real estate landscape. CBRE offers its employees opportunities to chart their own course and realize their professional potential by fostering a supportive and forward-thinking environment. The company welcomes all applicants and values an inclusive recruitment process.

The role of Meeting & Events Specialist at CBRE is vital in bringing people together through exceptional meetings and events that support the company’s mission. This role uniquely combines logistics, hospitality, and strategic collaboration to execute thoughtfully planned and inclusive events. Positioned within the Workplace Experience team, this role works closely with cross-functional partners to ensure each event is on-brand and flawlessly executed behind the scenes. This includes the planning, coordination, and execution of both internal and external meetings, workshops, and events. A key responsibility is managing end-to-end event logistics—scheduling, catering, audio/visual setup, room arrangement, and on-site event management.

The Meeting & Events Specialist will produce detailed project plans, develop timelines, create run-of-show documents, and prepare post-event recaps. On-site coordination is also a major part of the job including room bookings, setup and teardown logistics, nametag preparation, and conducting room checks ahead of events. Additionally, this role supports executive-level meetings, high-touch events, and VIP experiences by greeting VIPs and ensuring guests' accessibility needs are met to promote inclusive participation. Collaboration with the Workplace Experience team is essential for aligning event priorities and reviewing deliverables. The specialist also partners with IT/AV teams and assists with front desk experiences for large events, escorting external guests, and leading office tours as necessary.

Operational tasks such as overseeing pre-event planning meetings, responding to client inquiries, managing vendor deliveries, and maintaining an inventory of event supplies are frequently carried out. Supporting weekly programming, creating signage and guest badges, and drafting sample floor plans for event spaces further enrich the role. The Meeting & Events Specialist contributes to process improvement initiatives by adhering to standardized procedures and identifying opportunities to elevate event quality and scale programs efficiently. With expectations of calmness under pressure, strong problem-solving, and high attention to detail paired with big-picture thinking, this role is well-suited to someone with over four years of experience in event planning or workplace operations.

This position requires flexibility to work early mornings, evenings, and occasional extended hours as business demands. Experience with tools such as Avery printing, Google Workspace, registration platforms, and familiarity with AI applications in event operations are advantageous. CBRE values leadership experience, especially in fast-paced or high-growth environments such as tech or startups. Authorized candidates who meet these criteria have the opportunity to join a forward-thinking organization dedicated to excellence in commercial real estate services through superior event and workplace experiences.