Meeting & Events Coordinator - San Jose CA

CBRE is a renowned global real estate services firm recognized as a Fortune 500 company and one of the world’s most admired and sustainability-focused organizations. With a strong commitment to fostering growth, collaboration, and communication, CBRE provides a dynamic and inspiring work environment where employees are encouraged to make a meaningful impact. The company is widely respected for its dedication to employee well-being, offering generous paid time off, paid holidays, and an extensive parental leave policy, along with comprehensive medical, vision, and dental insurance, life insurance, flexible spending account (FSA) and health savings account (HSA) options, and 401K matching contributions. This commitment underlines CBRE's priorities in creating a workplace that values both personal and professional development alongside a caring corporate culture.

The Meeting & Events Coordinator role at CBRE is a critical position that places the successful candidate at the center of delivering exceptional meeting and event experiences. This role acts as a cultural ambassador and service leader by supporting a wide variety of events ranging from internal meetings to sophisticated, high-profile events attended by VIPs, senior executives, and members of the press. The Meeting & Events Coordinator is responsible for ensuring a hospitable environment for attendees, event owners, and vendors with an emphasis on professionalism and exceptional customer service. Responsibilities include moving, setting up, and dismantling furniture, decor, removable walls, and event equipment. The position demands the ability to work independently with limited supervision, handle complex event logistics, and respond promptly and effectively to the needs and challenges that arise during the course of an event. This makes the role highly dynamic and integral to the smooth operation and success of all hosted events.

The Meeting & Events Coordinator is the secondary point of contact for smaller events and assists with larger and more complex meetings and events. This includes daily activities such as conference room turnover, midday room refreshes, reconfiguration of rooms for various indoor and outdoor spaces, and assisting senior team members with event preparations. The Coordinator must have a keen eye for detail, maintain records of room configurations and decor options, and manage work orders through a computerized maintenance management system (CMMS) which includes documenting labor hours and ensuring timely completion of tasks. The role also includes conducting routine inspections to ensure compliance with building codes and safety regulations, troubleshooting maintenance issues, and coordinating emergency repairs when required.

Physical demands include the ability to perform tasks that require significant mobility such as standing for long periods, lifting and moving heavy objects up to 50 pounds, and walking extensively throughout event spaces. Flexibility to work varied schedules based on business needs, including approved overtime, is necessary. The position also collaborates with the Space & Occupancy team to schedule and execute workspace moves, which may involve packing and equipment setup following specific instructions. This role offers an excellent opportunity for those passionate about event coordination, customer service, and facilities management to grow their career within a respected Fortune 500 company that values human interaction, detailed project execution, and exceptional service delivery.