Meeting & Events Coordinator - San Francisco CA

CBRE is a global leader in real estate services and investment, recognized as a Fortune 500 company and one of the world’s most admired and sustainability-focused firms. With a commitment to innovation, collaboration, and sustainability, CBRE provides a dynamic work environment where employees are empowered to grow professionally while making a meaningful impact. The organization emphasizes diversity and inclusion, ensuring equal employment opportunities and accommodations for individuals with disabilities, fostering a culture where every employee’s contribution is valued. As part of its comprehensive employee-centered approach, CBRE offers generous paid time off, paid holidays, and an extensive parental leave policy, alongside top-tier medical, vision, dental insurance, life insurance, flexible spending accounts, health savings accounts, and a 401K matching program.

The role of Meeting & Events Coordinator at CBRE is an exciting opportunity to be part of the Workplace Experience team. This position involves coordinating and executing small to medium meetings, conferences, and events within designated buildings, ensuring a world-class experience for clients and visitors. As a Meeting & Events Coordinator, you act as a secondary point of contact for smaller meetings and events while supporting larger and more complex events as necessary. Responsibilities include collaborating with clients, vendors, and internal teams to manage all aspects of guest services, from arrival and transportation logistics to signage, displays, special needs accommodations, printing, and event security.

This role also requires day-of-event management by creating a hospitable environment for attendees, owning spaces during event execution, assisting with conference room turnovers and room refreshes, and troubleshooting technical issues to ensure smooth operations. Attention to detail in maintaining event outlines, vendor coordination, and managing event supply inventories is crucial. The position also encompasses responsibilities related to facilities coordination, such as reviewing and managing work orders via CMMS systems, conducting maintenance inspections, adhering to building safety codes, responding to emergency situations, and supporting daily workload and quality checks.

The Meeting & Events Coordinator collaborates closely with space and occupancy teams for desk moves and small projects, demonstrating a blend of event coordination prowess and facilities operational skills. The ideal candidate will possess strong organizational capabilities, effective communication skills, and an inquisitive mindset, with a working knowledge of Microsoft Office tools. The position demands physical stamina to perform duties that include lifting heavy loads and navigating stairs, with an hourly wage range of $21.63 to $27.81 depending on experience and qualifications. CBRE’s inclusive work culture encourages continuous development, where clear procedures and close supervision help deliver impactful outcomes within a supportive team setting.