Meeting & Events Coordinator - Lehi UT

CBRE is the world’s largest commercial real estate services and investment firm, offering broad expertise to clients globally. Within CBRE, the Host service line aims to enhance workplace experiences by delivering technology-enabled, people-led services focused on improving individual well-being, productivity, and organizational effectiveness. Host delivers concierge-quality services that connect employees to their work environments through innovative technology, amenities, and community engagement. They provide a powerful, enterprise-grade technology platform supporting workspace navigation, meeting scheduling, reservation of workspaces, food and beverage services, and building concierge services, all tailored to specific client needs.

The CBRE Meeting & Events Coordinator role is a vital position within Host’s Workplace Experience function. This hybrid role involves coordinating and executing small to medium meetings, conferences, and events while also supporting facilities technician duties to maintain and enhance the physical workplace environment. The core objective of this position is to deliver exceptional world-class customer service to clients, visitors, and internal team members in designated buildings. This ensures seamless event operations and well-maintained facilities that contribute to a superior workplace experience.

As the Meeting & Events Coordinator, you will serve as the secondary point of contact for smaller meetings and events, providing support for larger and more complex events as needed. You will collaborate with clients, vendors, and teammates to coordinate all aspects of guest services, including arrival experiences, transportation logistics, signage, displays, special accommodations, printing needs, and event security. You will play a key role in creating hospitable and welcoming environments for all attendees, event owners, and vendors.

Daily responsibilities include managing conference room setups, mid-day refreshes, and room reconfigurations for diverse indoor and outdoor spaces, following direction from senior team members. You will respond promptly to event needs such as gathering supplies, coordinating equipment and food and beverage services, and maintaining facility security. Ensuring technical and audiovisual spaces are functional and troubleshooting issues are essential parts of the role, along with managing a small inventory of event supplies and maintaining event-related documentation.

Alongside event coordination duties, you will also perform facilities technician tasks such as managing work orders via the CMMS system, inspecting buildings and equipment for safety compliance, conducting routine maintenance and troubleshooting, and supporting desk moves alongside the Space & Occupancy team. You will handle emergency repairs, quality assurance checks, materials inventory, and report activities to supervisors, all while displaying professionalism in appearance and communication.

The position requires fulfilling physical demands including stooping, standing, walking, climbing stairs, and lifting or carrying loads of 50 pounds or more. A High School Diploma or GED and up to 2 years of job-related experience are essential for success. Proficiency in Microsoft Office and strong organizational and communication skills are key to effectively managing the diverse responsibilities of this role.

CBRE is committed to equal employment opportunity and provides accommodations for applicants with disabilities throughout the recruitment process. Joining CBRE and the Host team means contributing to a dynamic environment dedicated to enhancing the way people work and experience their workplaces.