Meeting & Events Coordinator - Beaverton OR

CBRE is a global leader in real estate services, proudly ranked among the Fortune 500 companies. Renowned for its dedication to sustainability, innovative solutions, and a culture that values growth and collaboration, CBRE has become one of the most admired companies worldwide. This firm operates across multiple sectors including commercial real estate advisory, facilities management, project management, and investment management. Its expansive reach and commitment to excellence have enabled it to set industry standards and provide outstanding service to clients and stakeholders alike.

At CBRE, the workplace experience team plays a critical role in shaping the environment where employees and visitors flourish. The Meeting & Events Coordinator is an essential part of this function, responsible for delivering a world-class customer service experience in a designated building. This full-time position emphasizes direct interactions with clients and visitors, ensuring their needs are met with professionalism and care.

The role requires the coordinator to act as the first point of contact for all individuals entering the facility. This includes greeting visitors with a warm and welcoming attitude, issuing visitor and parking passes, and ensuring all security protocols are strictly followed. Handling telephone calls with professionalism, facilitating presentations, and addressing the needs of groups of varying sizes are key aspects of daily responsibilities.

In addition to service-oriented duties, the coordinator organizes recreational, dining, and business activities for employees. They also manage janitorial and maintenance work orders, coordinate the execution of workplace services such as mail distribution and office supply management, and handle onboarding processes. The ability to acknowledge and address inquiries or complaints effectively and courteously is vital to maintaining a positive environment.

Organizing and managing on-site events forms a significant part of the role. This includes securing event spaces, handling the setup and teardown of rooms, and managing the delivery of necessary supplies. Ensuring safety by following property-specific security and emergency procedures and coordinating with external vendors supplying services or goods to the workplace are integral to the position.

The Meeting & Events Coordinator is required to communicate complex and detailed information within the team and adhere to directions from management. While the role involves a defined set of duties and established procedures, individuals must also demonstrate problem-solving skills and exercise limited discretion to resolve straightforward issues.

This position calls for someone with a strong ability to organize and coordinate, excellent communication skills, and proficiency in Microsoft Office applications including Word, Excel, and Outlook. Candidates should have at least a high school diploma or GED and up to two years of relevant job experience.

CBRE’s commitment to equal opportunity is evident in its inclusive culture that respects and values diversity. The company also strongly supports accommodations for individuals with disabilities in the hiring process, ensuring fair access and equal employment provisions for all qualified candidates.

Joining CBRE means benefiting from exceptional perks such as generous paid time off, paid holidays, and an extensive 12-week paid parental leave program. Employees also enjoy comprehensive medical, dental, and vision insurance, life insurance, flexible spending accounts (FSA), health savings accounts (HSA), and a robust 401K matching plan. The innovative and supportive work environment encourages growth, collaboration, and open communication, fostering a workplace where employees can thrive and contribute meaningfully to the company’s success.