Meeting and Events Coordinator

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, headquartered in Dallas, Texas. As a Fortune 500 and S&P 500 company, CBRE operates globally with more than 140,000 employees spanning over 100 countries. The company provides an extensive range of services through its four business segments: Advisory, Building Operations & Experience, Project Management, and Real Estate Investments. CBRE prides itself on a dynamic, forward-thinking culture built on values such as respect, integrity, service, and excellence. It promotes diversity and inclusion and offers opportunities for career growth and professional development, creating a workplace where individuals can chart their own paths and realize their potential.

The Meeting and Events Coordinator role at CBRE is a vital part of their Events job function, based onsite at 320 S Canal St, Chicago, IL USA. This position involves assisting with the detailed planning and smooth operation of various meetings, conferences, and events, ranging from corporate meetings to outdoor weddings. Working in a dynamic environment, this role requires a blend of planning, coordination, and hands-on execution. The coordinator is responsible for creating detailed floor plans, managing event timelines, coordinating with vendors, and handling audiovisual needs for a small conference center and an outdoor event space.

On the day of events, the coordinator plays a critical role in supporting operations by gathering necessary supplies, managing equipment, and responding swiftly to onsite requests to ensure everything runs flawlessly. Acting as the onsite contact, the role requires delivering a hospitable and world-class experience for attendees, event owners, and vendors. Additionally, the coordinator assists with post-event reporting and reconciliation, raising any potential concerns or issues to the leadership. The position also includes maintaining documentation for space configurations, décor options, and managing event supplies inventory.

This role demands regular checks of rooms and technical setups to ensure all spaces function optimally both visually and technically. Collaborating with other event team members, the coordinator helps plan and execute indoor and outdoor tenant events throughout the year, which involves building vendor relationships, assisting with marketing and design efforts, and managing budgets. The role follows established procedures, allowing only limited discretion and requiring adherence to guidelines while completing assigned responsibilities.

Flexibility in scheduling is essential, as event needs vary weekly between indoor and outdoor settings. Successful candidates will generally be organized, proactive planners who are prepared to meet the expected and unexpected challenges of event coordination. The role calls for excellent communication skills to provide positive client interactions and the ability to be a problem solver in real-time event environments. This position is also ideal for individuals with a hospitality or customer-first mindset who enjoy both the planning and hands-on aspects of event delivery and want to take ownership of an important role in a world-class company.

The compensation for the Meeting and Events Coordinator ranges from $26.45 to $31.25 per hour, depending on the candidate’s skills, qualifications, and experience. CBRE fosters an inclusive culture and offers reasonable accommodations for candidates with disabilities to ensure equitable opportunities. The company does not use AI tools in hiring decisions and values the unique lived experiences of each candidate, supporting their commitment to diversity and equal opportunity employment.