Meeting and Events Coordinator

Lansing, MI, USA|Remote, Travel

Job Overview

Employment Type

Full-time

Part-time

Work Schedule

Weekend Shifts

Benefits

competitive benefits

Health Insurance

Paid Time Off

collaborative culture

Varied work

Job Description

Kelley Cawthorne is a distinguished association management company known for helping clients advance their missions through innovative strategies, strong relationships, and exceptional service. With a reputation built on integrity, a collaborative culture, and a commitment to delivering high-quality experiences, Kelley Cawthorne partners with organizations to create impactful engagement opportunities for their members. The company serves a broad regional reach, including Michigan, Ohio, and beyond, enabling associations to effectively connect with their communities and stakeholders. Specializing in association management, Kelley Cawthorne fosters professional growth and values employee well-being in an environment that is both supportive and client-focused.

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Job Requirements

Bachelors degree in hospitality, event management, nonprofit management, or a related field
Two to three years of experience in event planning or coordination
Experience with or exposure to membership or event management platforms such as Wild Apricot or MemberClicks preferred
Proficiency with Microsoft 365 and virtual meeting platforms
Comfortable learning new technology
Ability to travel periodically by car within Michigan and Ohio and occasional national travel
Ability to attend evening or weekend events as needed
Ability to lift up to 25 lbs for event setup and office support
Prolonged periods of sitting or standing at a desk and working on a computer
Manual dexterity to operate standard office equipment
Must be able to hear and speak clearly to conduct business over phone, video, and in person

Job Qualifications

Bachelors degree in hospitality, event management, nonprofit management, or a related field
Two to three years of experience in event planning or coordination
Experience with or exposure to membership or event management platforms such as Wild Apricot or MemberClicks preferred
Proficiency with Microsoft 365 and virtual meeting platforms
Comfortable learning new technology
Strong project management, organizational, and time management skills
Excellent communication skills with clients, vendors, and internal teams
Proactive, adaptable, and able to work in fast-paced environments
High level of personal accountability and attention to detail
Collaborates effectively and contributes positively to team culture
Demonstrates professionalism, discretion, and commitment to client success

Job Duties

Collaborate with association boards and staff to plan and execute conferences, annual meetings, educational programs, webinars, and special events
Develop detailed event timelines, budgets, task lists, and production schedules
Coordinate logistics including venue selection, catering, audiovisual needs, signage, materials, and transportation
Manage vendor relationships, contracts, and ongoing communications
Secure and manage sponsor and vendor partnerships through targeted outreach and alignment with event goals and revenue targets
Partner with marketing and communications staff to promote events via email, websites, and social media
Build and manage event registration systems, track attendance, and prepare reports
Prepare event materials such as agendas, name badges, programs, signage, and supplies
Provide on-site coordination for in-person events, including setup, registration, vendor oversight, and attendee support
Support virtual events by managing platforms, assisting presenters, and troubleshooting issues
Conduct post-event evaluations, gather feedback, and prepare recap reports with recommendations
Maintain organized event records and documentation

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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