Meeting & Events Associate- Setup and Teardowns

Indianapolis, IN, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Flexible

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

flexible schedule

Employee assistance program

Professional Development

Job Description

CBRE is a global leader in commercial real estate and investment services that empower businesses and individuals to thrive. With a dynamic and collaborative environment built on shared values of respect, integrity, service, and excellence, CBRE values the diverse perspectives, backgrounds, and skills of its employees. The company fosters an inclusive culture where employees can chart their own careers and realize their full potential in a forward-thinking and impactful workplace. CBRE is committed to providing equal employment opportunities and reasonable accommodations to support all candidates and employees.

The Events Associate role at CBRE is pivotal in ensuring a positive and seamless meeting and events experience, serving as both a cultural ambassador and a service leader within the organization. Based in Indianapolis, Indiana, this position involves hands-on work to set up, manage, and strike event elements such as furniture, décor, removable walls, and essential equipment across various indoor and outdoor venues. The role demands a professional attitude and the ability to operate independently at event sites while supporting a range of events from internal meetings to high-profile gatherings that may involve guests, senior executives, and press.

This is a physically demanding position requiring standing for extended periods, mobility for tasks such as lifting up to 50 pounds, bending, stooping, pushing, and pulling. The schedule includes core hours from approximately 7am to 4pm, with the flexibility for overtime and variable hours based on business needs. Responsibilities encompass assisting with logistics, coordinating day-of event execution, ensuring high standards for room setup and turnover, and maintaining inventory and equipment inspections. The Events Associate plays a vital role in client satisfaction by delivering thorough and timely completion of tasks, addressing issues proactively, and collaborating with supervisors and senior staff to meet organizational goals. Proficiency in Microsoft Office and other software platforms is required to manage routine reporting and effective communication. This position offers an excellent opportunity for individuals with strong attention to detail, interpersonal skills, and a positive, service-oriented attitude to contribute to CBRE's reputation for excellence in event management.

Job Requirements

Current driver’s license with good driving record
HS diploma or GED
Ability to comprehend and interpret instructions
Ability to write routine reports
Ability to respond to inquiries or complaints
Comfortable meeting new people
Ability to assess circumstances and offer help
Strong attention to detail
Positive attitude
Ability to calculate simple figures
Ability to understand and carry out instructions
Ability to solve problems
Basic analytical skills
Good organizational skills
Ability to work under pressure with multiple deadlines
Proficiency in Microsoft Office
Ability to work flexible schedules
Ability to stand for long periods
Ability to reach, bend, stoop, push, or pull
Ability to frequently lift up to 50 lbs

Job Qualifications

HS diploma or GED
1 to 2 years of prior work experience preferred in event coordination, retail, convention center, banquet captain, restaurant, customer service or hospitality
Ability to comprehend and interpret instructions, short correspondence, and memos
Ability to write routine reports and correspondence
Ability to respond to common inquiries or complaints
Ability to effectively present information
Comfortable meeting and engaging with new people
Warm and engaging demeanor
Ability to assess circumstances, empathize and offer help
High level of attention to detail
Strong interpersonal skills
Positive attitude and strong sense of urgency
Ability to calculate simple figures
Ability to understand and carry out general instructions
Ability to solve problems in standard situations
Basic analytical skills
Good organizational skills
Proficiency in Microsoft Office and multiple software platforms
Ability to work flexible schedules based on business need

Job Duties

Assist with logistics, coordination and day-of execution of meetings, conferences and events
Create a hospitable environment for attendees, event owners, and vendors
Perform daily meeting and conference room turnover and/or midday room refresh, reconfigurations and resets for indoor and outdoor spaces
Responsible for post event storage and inventory of tables and chairs
Responsible for post-event task completion and reconciliation
Take direction from the Events Supervisor, while collaborating with senior meeting and events team members
Escalate potential issues or concerns to management as appropriate
Pay attention to detail and ensure event setups are complete and presentable
Communicate corrections as needed to appropriate contact
Monitor and respond to event activities such as gathering event equipment needs
Responsible for setup and strike of furniture and equipment for meetings and events
Perform other duties as assigned