Meeting & Event Planner - NCAA Conference Center

Short's Travel Management (STM) is a distinguished family-owned and women-owned private corporation specializing in sports travel management, particularly for collegiate athletics. Operating at the forefront of NCAA Athletic travel, STM is renowned for orchestrating complex travel logistics including team travel, recruiting travel, group hotels, bus charters, and air charters for hundreds of athletic departments annually. With a mission to enhance every phase of the travel experience — from departure and the stay to the return journey — STM holds the unique position of moving more student athletes than any other travel management company. The company culture at STM champions innovation, exemplary customer service, teamwork, passion, and unwavering dedication, which collectively foster longstanding relationships with clients. Located at the NCAA Conference Center in Indianapolis, IN, STM employs a team-focused work environment where employees genuinely enjoy collaborating with one another. The corporation provides its staff with competitive salaries and comprehensive benefits to ensure a rewarding employment experience.

This full-time Meeting & Event Planner position offers an exceptional career opportunity for individuals with proven event planning expertise seeking to join a dynamic team within the NCAA sports travel sector. The planner will oversee all facets of NCAA meetings and events at the NCAA Conference Center, managing everything from contracting and detailed event logistics to execution and financial reconciliation. The role demands a professional adept in coordinating with diverse internal client groups and external vendors to organize seamless events. Responsibilities include space and room set allocation, catering coordination, audio-visual arrangements, and managing proprietary software systems that handle meeting requests, hotel inventory, and registration. This position requires flexibility, including the ability to work non-traditional hours and occasional travel as needed. Superior interpersonal skills, including negotiation, communication, creative problem-solving, and attention to detail, are fundamental to success in this role. The planner must be a reliable team player able to multitask within a collaborative environment, supporting various departments when necessary to enhance client satisfaction and operational efficiency. The salary range for this role is $60,000 to $65,000, underscoring STM's commitment to recognizing the value experienced professionals bring to the organization.