Meeting and Event Manager

Little Rock, AR, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Flexible work schedule

Travel reimbursement

Job Description

CGi is a reputable association management company dedicated to delivering exceptional meeting and event experiences. The company specializes in providing strategic planning and execution of conferences and meetings, ensuring that every event meets high standards of quality and professionalism. With a strong commitment to collaboration, CGi works cross-functionally with internal teams such as Marketing, Sales, Accounting, and Chapter Relations, as well as external vendors, to create seamless event logistics that align with organizational goals and financial targets. The company values diversity, equal opportunity, and innovation, making it a dynamic workplace for professionals in the events management industry.

The Meeting and Event Manager role at CGi encompasses comprehensive responsibility for overseeing the entire lifecycle of conferences and meetings. This position involves strategic event management from planning to execution, guaranteeing an outstanding attendee experience. The role requires working closely with internal stakeholders to ensure all aspects of the meeting—from venue selection, contract negotiations, food and beverage coordination, to audiovisual services—are managed efficiently and within budget. The manager will also be responsible for speaker arrangements, exhibition logistics, event website accuracy, and online registration oversight. Financial management is a key part of this position, including budget monitoring, invoice processing, and audit of post-event outcomes to drive continuous improvements.

Additionally, the role demands strong communication skills and meticulous attention to detail to ensure all events comply with company standards and industry best practices. Proficiency in Microsoft Office suite and project management tools is essential, alongside the ability to manage multiple priorities under tight deadlines. The position requires 20-25% travel annually, including weekends. CGi fosters a collaborative team environment and encourages innovation and problem-solving to meet and exceed performance targets related to attendee satisfaction, financial goals, and strategic objectives. This full-time position is ideal for a meeting and event professional with at least three years of relevant experience, preferably in the association management field, who thrives in a fast-paced, goal-oriented work setting.

Job Requirements

Bachelor’s degree from an accredited university
Minimum of 3 years meeting and/or event planning experience preferably in the association management industry
Proficient in Microsoft Office programs including Word Excel PowerPoint Teams and Outlook
Experience with project management tools and platforms
Ability to travel 20-25% annually including some weekends
Ability to lift up to 25 pounds
Excellent verbal written and interpersonal communication skills
Strong organizational and follow-up skills
Ability to manage multiple priorities under tight deadlines

Job Qualifications

Bachelor’s degree from an accredited university
Minimum of 3 years meeting and/or event planning experience preferably in the association management industry
Experience planning implementing and achieving goals using data management analytic and software application skills
Knowledge of industry trends tools and best practices
Superior attention to details including superb organizational and follow-up skills
Excellent verbal written and interpersonal communication skills
Demonstrated project management and problem-solving skills with an ability to manage multiple priorities and deadlines
Ability to work effectively in a team environment nurturing cooperative working relationships with diverse groups
Proficient in Microsoft Office programs including Word Excel PowerPoint Teams and Outlook
Experience with project management tools and platforms

Job Duties

Lead the full lifecycle of conference and meeting management ensuring high-quality execution and exceptional attendee experience for all assigned events
Collaborate with internal partners across Marketing Sales Accounting Chapter Relations and other departments to align goals strategies and execution plans
Manage conference date venue and site selection including contract review and negotiation to meet company standards
Facilitate and manage food and beverage orders audiovisual proposals vendor selection and order submission conference signage design production and shipping
Coordinate exhibition space logistics in collaboration with Sales and manage speaker travel accommodations and onsite needs
Ensure meeting and event websites are accurate professional and aligned with strategic goals activate online registration and oversee updates
Coordinate onsite event logistics and communications Monitor budgets for conferences and ensure alignment with attendance and financial goals
Manage event budgets and ensure all invoices fall within compliance standards and are processed timely with required documentation
Audit post-event outcomes and performance data identify and implement improvements for future planning
Participate in continuous improvement to advance performance and proactively identify obstacles and recommend solutions
Ensure accurate timelines reporting and adherence to internal processes Meet or exceed performance targets related to attendee exhibitor satisfaction contractual and planning deadlines budget adherence and revenue goals
Ensure all meetings comply with company standards and best practices