MEETING & EVENT COORDINATOR

Rapport is a specialized division of FLIK Hospitality Group, a leading company under the Compass Group USA umbrella. Focused on providing exceptional guest and employee services, meeting and event planning, and conference center management, Rapport stands apart from typical recruitment agencies by emphasizing long-term career development instead of temporary contracts. This commitment ensures their ambassadors, or employees, can enjoy the stability and comprehensive benefits of working directly with a reputable and established organization.

Rapport invests significantly in the growth and success of its ambassadors by offering individual training and development programs tailored to nurture skills and advance career aspirations. Joining Rapport means becoming part of a global community of diverse talents collaborating across locations, sharing ideas, and embracing a workplace culture that transcends local boundaries. The organization’s approach fosters meaningful career journeys, not just short-term job placements.

The Meeting & Event Coordinator role at Rapport is a critical position that involves close interaction with the Firm's executives and administrative staff to ensure flawless planning and coordination of meetings, conferences, and other events primarily across locations in New York and New Jersey. This role occasionally requires travel to other sites along the East Coast and Central region to support various conferencing needs.

The coordinator will manage essential tasks, such as handling meeting room bookings using reservation systems to maximize space utilization, coordinating services like audiovisual equipment, catering, room setups, signage, and materials distribution. They act as a liaison among clients, vendors, and internal teams before, during, and after events to ensure smooth execution and client satisfaction.

This role also includes responsibilities like producing detailed event resumes, conducting pre- and post-event meetings to align all stakeholders, ensuring accurate billing and approvals for expenses while adhering to client budgets, managing post-event surveys, and driving ongoing improvements based on feedback. Proactive conflict resolution around booking issues, supervision of room setups, greeting hosts, and responding promptly to additional requests play key roles in maintaining the high-quality guest experience Rapport prides itself on delivering.

Physical requirements include the ability to lift 30-50 pounds if necessary, and flexibility to provide short-term coverage for office service staff to ensure continuous support. Creative input to enhance the meeting experience across multiple locations is encouraged, along with conducting walkthroughs to spot and address discrepancies, escalating as appropriate.

Candidates with prior experience in managing corporate or social events, logistical planning, vendor sourcing, and a good understanding of food services and catering will excel in this role. ServSafe certification is preferred but not mandatory. Rapport’s salary range for this position is $60,000 to $75,000 per year, reflecting the value and expertise required.

By joining Rapport as a Meeting & Event Coordinator, applicants become a vital part of a dedicated team committed to excellence, continuous learning, and career advancement within a supportive and dynamic hospitality environment. The benefit package is comprehensive, including medical, dental, vision insurance, paid time off, retirement plans, and wellness programs that reflect Rapport’s focus on employee well-being and satisfaction. Ultimately, this role offers an exciting opportunity to grow professionally while contributing to seamless, memorable events in a thriving and renowned company.