Marketing Events Coordinator

Hireology is the leading hiring and talent management platform designed specifically for multi-location businesses. The company serves a diverse range of industries including automotive dealerships, healthcare and senior living organizations, hospitality venues, and franchise operators. Hireology's platform helps these organizations hire and build their best teams more quickly and efficiently by streamlining recruitment processes and offering tools that simplify talent management. Focused on innovation and client success, Hireology has established itself as a trusted partner in industries that rely heavily on operational excellence and customer experience. The company's commitment to diversity, inclusivity, and equal employment opportunities underscores its dedication to fostering a positive and productive workplace for all employees.

The role in question is a contract position for a Marketing Events Coordinator who will take full ownership of Hireology's external event program. This position requires managing a variety of events including trade shows, industry conferences, sponsorships, hosted dinners, leadership exchanges, and company events. The role is highly dynamic and execution-centric, requiring advanced coordination of event logistics such as booth management, venue sourcing, catering, audio-visual setups, and travel coordination. The Marketing Events Coordinator will collaborate closely with multiple internal teams including Marketing, Sales, Business Development, Customer Success, and Revenue Operations to ensure seamless event execution from concept to completion.

This role is based in Chicago and requires up to 15% travel. The ideal candidate will not only handle the logistical responsibilities but also focus on designing exceptional event experiences that leave lasting impressions on attendees. They will pay close attention to details such as timely communication, appropriate swag selection, and creating engaging atmospheres that elevate the brand. Reporting directly to the Chief Revenue Officer, the Marketing Events Coordinator will act as the central communication point and project manager across all event-related activities, ensuring that every stakeholder is informed, every budget item is tracked, and every event is executed with precision.

Key responsibilities include managing event registration, exhibitor services, sponsorship deliverables, virtual event logistics, post-event follow-up, budget reconciliation, and lead management through platforms like Salesforce and HubSpot. The coordinator will also oversee ongoing programs such as the Customer Loyalty Lab Coat Program, handling order reviews and vendor management. The role demands an experienced, detail-oriented professional comfortable working at a fast pace with multiple concurrent events. Strong project management skills, familiarity with event technology platforms, and excellent cross-functional communication abilities are essential for success in this position.

Overall, this opportunity offers a chance to be a crucial part of a thriving, forward-thinking company that values proactive problem-solving and creativity in event management. The Marketing Events Coordinator will help ensure Hireology's events not only succeed logistically but also enhance the company's market presence and client relationships through thoughtfully crafted experiences.