Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional Development
flexible schedule
Job Description
Aramark is a global leader in food service, facilities management, and uniform services committed to delivering experiences that enrich and nourish communities. Renowned for its dedication to service excellence, Aramark operates across diverse industries including education, healthcare, sports and entertainment, and business dining. The company fosters an inclusive and dynamic workplace culture where professional growth, development opportunities, and community impact are paramount. Employees at Aramark are empowered to collaborate in a supportive and diverse environment where every voice is valued and innovation is encouraged. With a mission to serve, Aramark champions sustainability, quality, and customer satisfaction in all its offerings.
The role of the Events and Promotions Coordinator at Seminole Dining is pivotal in crafting and managing engaging experiences that elevate the student dining environment. This full-time position centers on the coordination, promotion, and successful execution of captivating events and promotional campaigns across various residential and retail dining locations within the campus community. The Events and Promotions Coordinator is dedicated to enhancing the overall student experience by fostering meal plan retention and generating sales growth through innovative and effective promotional activities. This role requires a professional who excels at organizing multifaceted projects, creatively developing event concepts, and working in close partnership with culinary, marketing, and operations teams to ensure seamless delivery.
In this position, the coordinator will be responsible for developing and maintaining valuable partnerships both on-campus and within the broader community to identify collaborative opportunities that enrich and expand Seminole Dining's event offerings. Daily responsibilities include overseeing and updating the Seminole Dining Event Calendar accessible via digital, print, and web-based platforms, ensuring comprehensive communication of upcoming activities. The coordinator will plan and execute diverse events at dining halls and retail venues that actively engage students, supporting both operational goals and student satisfaction. Managing all facets of event logistics is critical to this role, ranging from initial planning, coordination of event personnel, overseeing setup and takedown procedures, procurement of necessary supplies, and well-orchestrated teamwork across departments.
The coordinator also works intimately with the culinary team to design detailed event concepts that include thematic decorations, engaging activities, and food offerings tailored to specific event goals. Maintaining meticulous records and providing accurate financial reports to assess return on investment is essential, along with timely submissions to Campus Event Services. Anticipating potential challenges and proactively implementing solutions is a key aspect to ensuring the success and professionalism of each event. Regular team meetings, scheduled bi-weekly or monthly, are part of the role's responsibilities to align efforts and strategize upcoming event plans.
Budget and time management are core components of this role, requiring adherence to designated budgets—$10,000 for the fall and spring terms and $5,000 for summer—while ensuring all expenses are itemized and submitted for approval well before each event. Additionally, accurate timecard tracking and communication regarding any variations are required. The coordinator will also spearhead retail promotion efforts by identifying and rolling out product sampling and promotional activities both in physical retail spaces and through digital channels, broadening the scope of engagement opportunities.
This role offers a unique chance to work in a vibrant university setting where innovation and community engagement intersect, delivering meaningful experiences to enhance campus life. The Events and Promotions Coordinator position with Aramark and Seminole Dining is an excellent opportunity for a detail-oriented, energetic, and creative individual passionate about event planning, student engagement, and team collaboration to make a significant impact in a dynamic environment.
The role of the Events and Promotions Coordinator at Seminole Dining is pivotal in crafting and managing engaging experiences that elevate the student dining environment. This full-time position centers on the coordination, promotion, and successful execution of captivating events and promotional campaigns across various residential and retail dining locations within the campus community. The Events and Promotions Coordinator is dedicated to enhancing the overall student experience by fostering meal plan retention and generating sales growth through innovative and effective promotional activities. This role requires a professional who excels at organizing multifaceted projects, creatively developing event concepts, and working in close partnership with culinary, marketing, and operations teams to ensure seamless delivery.
In this position, the coordinator will be responsible for developing and maintaining valuable partnerships both on-campus and within the broader community to identify collaborative opportunities that enrich and expand Seminole Dining's event offerings. Daily responsibilities include overseeing and updating the Seminole Dining Event Calendar accessible via digital, print, and web-based platforms, ensuring comprehensive communication of upcoming activities. The coordinator will plan and execute diverse events at dining halls and retail venues that actively engage students, supporting both operational goals and student satisfaction. Managing all facets of event logistics is critical to this role, ranging from initial planning, coordination of event personnel, overseeing setup and takedown procedures, procurement of necessary supplies, and well-orchestrated teamwork across departments.
The coordinator also works intimately with the culinary team to design detailed event concepts that include thematic decorations, engaging activities, and food offerings tailored to specific event goals. Maintaining meticulous records and providing accurate financial reports to assess return on investment is essential, along with timely submissions to Campus Event Services. Anticipating potential challenges and proactively implementing solutions is a key aspect to ensuring the success and professionalism of each event. Regular team meetings, scheduled bi-weekly or monthly, are part of the role's responsibilities to align efforts and strategize upcoming event plans.
Budget and time management are core components of this role, requiring adherence to designated budgets—$10,000 for the fall and spring terms and $5,000 for summer—while ensuring all expenses are itemized and submitted for approval well before each event. Additionally, accurate timecard tracking and communication regarding any variations are required. The coordinator will also spearhead retail promotion efforts by identifying and rolling out product sampling and promotional activities both in physical retail spaces and through digital channels, broadening the scope of engagement opportunities.
This role offers a unique chance to work in a vibrant university setting where innovation and community engagement intersect, delivering meaningful experiences to enhance campus life. The Events and Promotions Coordinator position with Aramark and Seminole Dining is an excellent opportunity for a detail-oriented, energetic, and creative individual passionate about event planning, student engagement, and team collaboration to make a significant impact in a dynamic environment.
Job Requirements
- bachelor’s degree or equivalent experience
- 1-3 years of relevant event planning, hospitality, or promotions experience
- proficiency in Microsoft Office and digital event management tools
- strong organizational skills
- excellent communication skills
- ability to work flexible hours including evenings and weekends
- ability to handle physical event setup and breakdown
- ability to manage budgets and timelines
- experience working collaboratively with teams
- knowledge of food service environment preferred
- reliable and proactive work ethic
Job Qualifications
- 1-3 years of experience in event planning, hospitality, or promotions preferably in food service
- demonstrated ability to manage multiple projects, timelines, and budgets
- strong organizational and time management skills
- excellent interpersonal and communication skills
- experience coordinating logistics and collaborating with stakeholders
- proficiency in Microsoft Office Suite, Canva, and digital calendar/event platforms
- willingness to work flexible hours including evenings and weekends
- ability to assist with physical setup and breakdown
- knowledge of campus dining operations and student engagement strategies preferred
- familiarity with ROI reporting and tracking event performance preferred
- experience in university environment or student programming initiatives preferred
- basic understanding of food safety and dining service protocols preferred
Job Duties
- develop and maintain relationships on campus and in the community for collaboration opportunities
- oversee the Seminole Dining Event Calendar across digital, print, and web platforms
- plan and execute events at dining halls and retail locations focusing on student engagement, meal plan retention, and sales growth
- coordinate all event logistics including planning, team coordination, setup and takedown, supply procurement, and staff collaboration
- work with culinary team to create event plans including activities, decorations, and themed food
- keep thorough event records with reliable financial reporting for ROI and submissions to Campus Event Services
- facilitate regular meetings with staff to coordinate upcoming events
- manage and update the Seminole Dining Event Wall with calendar and event details
- operate within allocated budgets and submit itemized expenses for approval
- ensure accurate timecard maintenance and communicate adjustments
- identify and implement product sampling and promotions online and in-person
- expand event and promotions calendars to retail spaces
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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