Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $50,000.00
Work Schedule
Standard Hours
Flexible
On-call
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
short-term disability
long-term disability
Retirement Plan
Tuition waiver
Vacation Time
sick leave
Holiday pay
fitness center access
Health center access
Dental clinic access
Job Description
The University of Southern Indiana (USI) is a distinguished public higher education institution located on a sprawling 1,400-acre campus in Evansville, Indiana. It is committed to fostering an inclusive, innovative, and collaborative environment for both students and staff. USI emphasizes professional development, community engagement, and comprehensive employee benefits, making it a sought-after workplace for individuals pursuing careers in academic and administrative fields. The university offers a wide range of programs and services and strives to create positive and lasting impacts on the region it serves. Known for its vibrant campus life and dedication to student success, USI maintains a strong reputation for excellence in education and support services.
The role being offered is the Manager of Special Events within the University Marketing and Communications Division, specifically in the Special Events and Scheduling Department. This professional role is salaried and exempt from overtime, offering an annual salary of $50,000. It involves managing and overseeing the entire operations involved with the university’s special events hosted across multiple campus venues including the USI University Center, Performance Center Dunn Lobby, and Griffin Center. The Manager of Special Events will be a key figure ensuring seamless event execution, from pre-event planning and staff coordination to vendor management and post-event breakdowns.
This position requires a results-oriented professional with comprehensive experience in event operations, including staffing and technical support for various meetings and functions. The successful candidate will demonstrate exceptional leadership capabilities, managing both full-time staff and a sizable team of part-time student workers. Their responsibilities will encompass hiring, training, mentoring, and scheduling event personnel, fostering team empowerment and independence, particularly during after-hours and weekend events.
Beyond staff management, the role demands expertise in audio-visual systems, ADA compliance, fire and safety regulations, and university policy adherence. The manager will provide ongoing training aligned with university standards, ensuring all events meet quality and safety guidelines. They will maintain thorough inventory records of all special events equipment and supplies and oversee shuttle operations related to events.
The position also plays a critical role in enhancing customer service, vendor relations, and cross-department collaboration, notably with University Dining Services. The manager is expected to exhibit strong communication skills and the ability to anticipate and resolve problems efficiently, supporting both the internal team and external event clients. Flexibility to work beyond standard business hours as needed and availability to respond to issues during off-hours is integral to the role.
Overall, this opportunity at USI is perfect for a dedicated event operations professional aiming to apply their expertise within a dynamic educational environment, supported by a robust benefits package including health insurances, retirement contributions, tuition waivers, and wellness resources. As the Manager of Special Events, you will contribute significantly to creating memorable, safe, and well-executed university events that advance the institution’s mission and community engagement.
The role being offered is the Manager of Special Events within the University Marketing and Communications Division, specifically in the Special Events and Scheduling Department. This professional role is salaried and exempt from overtime, offering an annual salary of $50,000. It involves managing and overseeing the entire operations involved with the university’s special events hosted across multiple campus venues including the USI University Center, Performance Center Dunn Lobby, and Griffin Center. The Manager of Special Events will be a key figure ensuring seamless event execution, from pre-event planning and staff coordination to vendor management and post-event breakdowns.
This position requires a results-oriented professional with comprehensive experience in event operations, including staffing and technical support for various meetings and functions. The successful candidate will demonstrate exceptional leadership capabilities, managing both full-time staff and a sizable team of part-time student workers. Their responsibilities will encompass hiring, training, mentoring, and scheduling event personnel, fostering team empowerment and independence, particularly during after-hours and weekend events.
Beyond staff management, the role demands expertise in audio-visual systems, ADA compliance, fire and safety regulations, and university policy adherence. The manager will provide ongoing training aligned with university standards, ensuring all events meet quality and safety guidelines. They will maintain thorough inventory records of all special events equipment and supplies and oversee shuttle operations related to events.
The position also plays a critical role in enhancing customer service, vendor relations, and cross-department collaboration, notably with University Dining Services. The manager is expected to exhibit strong communication skills and the ability to anticipate and resolve problems efficiently, supporting both the internal team and external event clients. Flexibility to work beyond standard business hours as needed and availability to respond to issues during off-hours is integral to the role.
Overall, this opportunity at USI is perfect for a dedicated event operations professional aiming to apply their expertise within a dynamic educational environment, supported by a robust benefits package including health insurances, retirement contributions, tuition waivers, and wellness resources. As the Manager of Special Events, you will contribute significantly to creating memorable, safe, and well-executed university events that advance the institution’s mission and community engagement.
Job Requirements
- Bachelor's degree required
- three to five years of professional experience in event or conference management
- minimum two years of supervisory experience
- strong oral and written communication skills
- ability to work with diverse clients
- competency in Microsoft Office
- valid driver's license and acceptable driving record
- ability to perform extensive physical activity and remain stationary for periods
- ability to handle multiple priorities under pressure
- flexibility to work occasional evenings and weekends
- commitment to professional demeanor in challenging situations
- ability to use computer hardware and software for event setup and reporting
- physical ability to lift weights up to 35 pounds
Job Qualifications
- Bachelor's degree required, preferably in hospitality, event management, or related field
- Minimum three to five years of professional event or conference management experience, with at least two years in a supervisory role
- Strong active listening and clear oral communication skills suitable for diverse audiences
- Detail-oriented written communication abilities for professional correspondence and reports
- Exceptional service orientation with ability to work with diverse internal and external clients
- Competency in Microsoft Office applications and willingness to learn event management and room design software
- Excellent organizational skills with ability to manage multiple projects simultaneously
- Proven problem anticipation and resolution skills
- Valid driver's license with an acceptable driving record
Job Duties
- Oversee daily logistical execution, staffing, and technical operations of events and meetings in multiple campus venues
- Hire, train, mentor, schedule, and evaluate event support staff in accordance with university policies
- Lead event support team of full-time and part-time student workers, empowering independence during after-hours events
- Provide annual and ongoing training on event guidelines, ADA standards, and equipment operations
- Deliver audio-visual support including setup of presentations, virtual meetings, microphones, and sound systems
- Maintain accurate inventory of all special events equipment and supplies twice per year
- Supervise all event-related shuttle operations including vehicle management and staff scheduling
- Enforce university policies related to campus event use, including alcohol service and safety regulations
- Implement guest safety protocols, communicate emergency information, and ensure ADA and fire code compliance
- Collaborate with Dining Services to facilitate communication and enhance event experiences
- Conduct routine walkthroughs of event facilities, resolving or coordinating maintenance issues
- Attend team meetings and professional development sessions
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
