Manager of Special Events

The University of Southern Indiana (USI) is a well-established public higher education institution located on a sprawling 1,400-acre campus in Evansville, Indiana. Known for fostering an inclusive and supportive learning environment, USI combines academic excellence with a commitment to community engagement and diversity. As an employer, USI offers competitive salaries and a comprehensive benefits package, making it an attractive workplace for professionals dedicated to higher education and event management.

Within the University Marketing and Communications division, the Special Events and Scheduling department is seeking a dedicated and experienced Manager of Special Events. This professional, classified as a salaried staff member, will play a pivotal role in organizing and executing events at several prominent campus locations including the USI University Center, Performance Center Dunn Lobby, and Griffin Center. With an annual salary of $50,000 and exempt FLSA status, this role is designed for a results-driven leader who can oversee the complexities of event logistics while maintaining excellent relationships with clients, vendors, and staff.

The Manager of Special Events is tasked with the comprehensive responsibility of planning, staffing, and managing all aspects of university events, focusing heavily on operational success and exceptional customer service. This includes the day-to-day coordination to ensure event spaces are properly set up, staffed, and supported technically with up-to-date audio-visual equipment and technical services. The role requires direct supervision of a dedicated team, including one full-time event support staff member and 10-12 part-time student workers, emphasizing team mentoring and training to empower staff to operate confidently, even during evenings and weekends.

Key duties also encompass vendor relations, shuttle and transportation management, inventory control, and strict adherence to ADA compliance and fire safety codes. The Manager acts as the primary liaison to enforce university policies regarding event safety, alcohol use, security, advertising, and parking, in collaboration with various university departments such as Sodexo/USI Dining Services and Public Safety. Their efforts ensure not only the logistical success of events but also the creation of a safe, efficient, and welcoming environment for all attendees.

The position demands a high level of organizational skill, exceptional communication capabilities tailored to a diverse audience, and the ability to proactively anticipate and resolve challenges. Ideal candidates possess strong proficiency in Microsoft Office and event management software like Social Tables, along with a valid driver’s license and compliance with USI's vehicle safety policy. The Manager maintains a visible presence across event venues, actively addressing issues and ensuring all facility operations meet university standards.

USI’s culture of continuous professional development is reflected in the Manager’s participation in ongoing training and team meetings, enhancing the department’s capabilities and adapting to evolving event management trends. Work hours are primarily Monday through Friday, 8:00 a.m. to 4:30 p.m., with occasional evening and weekend commitments based on event schedules, including after-hours support for student workers.

Overall, this role offers an exciting opportunity for an experienced event professional to contribute significantly to USI’s vibrant campus life while enjoying a supportive work environment and excellent benefits. Committed to equal opportunity, USI values diversity and encourages applications from individuals of all backgrounds.