Manager, Marketing - Events

Tulsa, OK, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional Development

Travel reimbursement

Job Description

AAON, Inc. is a leading company in the machinery manufacturing industry, headquartered in Tulsa, Oklahoma. The company is widely recognized for designing, manufacturing, and selling premium heating, ventilation, and air conditioning equipment. Known for its innovation, quality, and commitment to customer satisfaction, AAON has established itself as a key player in the HVAC market across North America. With an emphasis on technological advancement and sustainable practices, AAON continues to push the boundaries of efficiency and environmental responsibility in its products. The company culture encourages professional growth, collaboration, and a commitment to excellence, making it a dynamic and rewarding workplace for its employees.

The role of Manager, Marketing - Events at AAON is a critical position within the marketing and sales functions, focusing on planning, coordinating, and executing a variety of corporate and customer-centric events. This full-time, mid-senior level position is based in Tulsa, OK, and involves approximately 25 percent travel to represent the company at key events across the country. The ideal candidate is responsible for managing hospitality personnel, event coordinators, and a small event team to deliver seamless event experiences that align with AAON's brand and strategic goals.

The Manager will oversee all aspects of event planning, including the logistics of travel, accommodations, timelines, transportation, and onsite execution, ensuring every detail contributes to a successful event. Handling private jet travel arrangements for executives and high-profile clients is a unique responsibility underlining the importance of precision and professionalism. Beyond logistics, the role demands leadership in vendor management encompassing sourcing, negotiating contracts, and tracking performance to maximize value and efficiency.

Financial stewardship is another cornerstone of this role, requiring the Manager to develop, manage, and reconcile detailed event budgets to ensure cost-effective operations without compromising quality. Utilizing measurement frameworks and conducting cost analysis to evaluate the return on investment (ROI) of events is essential for continuous improvement and strategic decision-making.

Furthermore, the Manager will collaborate closely with the broader Marketing team to guarantee that each event reflects the company’s brand identity and supports overall marketing strategies. This partnership ensures that events not only foster strong relationships with customers and executives but also contribute to the long-term vision and strategic initiatives of AAON.

Leadership qualities are vital for guiding the hospitality and event teams, guaranteeing high standards in event setups and guest experiences. The role also includes handling administrative tasks related to event documentation, reporting, and planning, helping maintain organizational clarity and efficiency. Overall, this position offers a dynamic and challenging opportunity to drive impactful marketing events that support AAON’s business objectives and enhance its market presence.

Job Requirements

Bachelor’s degree in marketing, business administration, event management, or a related field
Minimum of 5 years of experience in event planning and coordination
Proven leadership and team management experience
Exceptional communication and negotiation skills
Proficiency in budget development and financial reconciliation
Experience managing complex travel logistics
Ability to analyze data and measure event outcomes
Strong organizational and multitasking abilities
Willingness to travel approximately 25 percent
Ability to work in a fast-paced environment
Detail-oriented and able to handle administrative tasks efficiently

Job Qualifications

Bachelor’s degree in marketing, business administration, event management, or a related field
Proven experience in event planning and coordination, preferably in a corporate setting
Strong leadership skills with experience managing teams
Excellent communication and interpersonal skills
Ability to negotiate contracts and manage vendor relationships
Proficient in budget management and cost control
Experience with travel logistics, including private jet scheduling
Analytical mindset with the ability to evaluate event performance and ROI
Strong organizational skills and attention to detail
Ability to collaborate effectively within cross-functional teams
Willingness to travel approximately 25 percent of the time

Job Duties

Plan, coordinate, and execute sales meetings, customer events, executive retreats, and corporate events
Manage hospitality personnel, event coordinators, and small event team
Oversee event planning including travel, timelines, logistics, accommodations, transportation, and onsite execution
Represent the company professionally at events across the country
Collaborate with the Marketing team to ensure brand alignment and cohesive event strategy
Manage travel logistics and scheduling private jet travel for executives, high-profile customers, and various senior leaders
Lead vendor management including sourcing, negotiation, contract review, and performance tracking
Develop, manage, and reconcile event budgets
ensure cost-efficient event execution
Conduct cost analysis, implement measurement frameworks, and evaluate event ROI
Support strategic planning initiatives and contribute to long-term event vision and execution strategy
Ensure event setups, hospitality environments, and guest experiences meet the highest standards
Provide leadership, guidance, and support to all hospitality and event team members
Perform general administrative support related to event documentation, planning, and reporting
Complete additional tasks and responsibilities as assigned