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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $75,000.00 - $85,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
hybrid work environment
Paid holidays
Job Description
The 4As, also known as the American Association of Advertising Agencies, serves as the authoritative voice of the agency community across the United States. Founded over 108 years ago, this esteemed organization has continuously evolved its mission to meet the dynamic needs of its members and the broader advertising industry. Representing a sector that commands nearly half a trillion dollars in spending annually and contributes approximately 20 percent to the US GDP, the 4As plays a vital role in shaping the direction and future of advertising. Its influence extends across a complex ecosystem comprising brands, platforms, creators, technological solutions, and... Show More
Job Requirements
- 7+ years of events operations experience, specifically delivering live event programs with 300+ attendees and managing virtual event programs with 100+ attendees
- Ability to facilitate cross-functional collaboration for event creation, planning and execution
- 2+ years experience with Salesforce or similar CRM
- Excellent project management skills with ability to meet deadlines and manage multiple events
- Ability to balance creative ideation with ongoing process improvements
- Strong analytical skills for data-driven decision-making
- Capacity to thrive in dynamic, fast-paced environments with positive attitude and collaboration
- Knowledge of current marketing, industry and event trends
- Proficiency with project management and event management software
- Experience with production management and media tools such as Adobe Suite preferred
Job Qualifications
- 7+ years of events operations experience
- Experience delivering live event programs with 300+ attendees
- Experience managing high-profile virtual events with 100+ attendees
- Proven ability to facilitate cross-functional interactions to create, plan and execute events
- 2+ years Salesforce or similar CRM experience
- Excellent project management skills
- Ability to generate creative ideas and drive process improvement
- Proven analytical and data-driven decision-making capabilities
- Ability to perform well in highly dynamic and rapidly changing environments
- Up-to-date with marketing, industry and event trends
- Competent with project management software and event management products
- Experience with production and media management including Adobe Suite preferred
Job Duties
- Full ownership of event execution, logistics and operations
- Independently manage venue coordination and on-site logistics including catering, signage, hotel, photography and on-site staffing
- Own event speaker management process from end-to-end
- Manage speaker communication processes and ensure event timeline is met
- Partner with VP of Events & Conferences and EVP, Content, Digital & Brand to align key stakeholders across event strategies
- Develop and lead project timelines and event production workflow
- Drive best practices for live event strategy and selection including promotion, giveaways, branding, on-site experience and messaging
- Manage event registration and badging
- Organize and maintain in-house event supplies and inventory
- Manage event marketing calendar
- Partner with marketing team on digital demand generation, on-site signage, creative needs and post-event follow-up
- Assist VP of Events with event budget tracking and processing vendor invoices
- Ensure necessary event reporting including registration, timeline, status, budget and post-event reporting
- Build processes for repeatability and scalability of events
- Deliver new ideas and creative approaches
- Drive best practice and process improvement documents
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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