Main Office Administrative Assistant & Receptionist

The institution hiring for the Main Office Administrative Assistant & Receptionist position is a well-established high school dedicated to providing a safe, welcoming, and organized learning environment for its diverse community of students, parents, faculty, and guests. This high school values professionalism, hospitality, and operational efficiency as essential pillars supporting its academic and extracurricular success. As a cornerstone of daily school operations, the Main Office serves as the central hub where effective communication, accurate record keeping, and exemplary guest services converge to maintain a smooth and safe campus atmosphere.

This role is a full-time position with working hours from 7:30 a.m. to 3:30 p.m., Monday through Friday, ensuring consistent daily support during critical school hours. The Main Office Administrative Assistant & Receptionist will act as the welcoming face of the school, balancing warm hospitality and precise administrative functions. Responsibilities include managing the main phone system, greeting visitors, overseeing student attendance records, maintaining sensitive student files, coordinating schedules, supporting event logistics such as graduations and faculty luncheons, managing financial records related to purchases and reimbursements, and assisting with travel arrangements for faculty and school trips. This role also entails providing basic student health support by handling first aid and managing parent communications for ill students.

Additionally, this position demands close cooperation with campus security on visitor check-in protocols to ensure a safe environment compliant with school policies. The role is pivotal in supporting the academic operations, including scheduling and logistical support for staff and students alike. Beyond administrative tasks, the Assistant will contribute to maintaining the organizational culture and efficient operation of the school through campus stewardship activities such as managing office supplies, overseeing locker assignments, and liaising with facilities management.

To be successful, the candidate must possess a bachelor’s degree and at least two years of administrative experience, ideally within educational or non-profit settings. Strong technical skills in Google Workspace, Microsoft Office, and preferably experience with school information systems like Blackbaud are required. The school community highly values professionalism, confidentiality, exceptional interpersonal skills, and a warm, inclusive demeanor reflective of the school’s commitment to diversity, equity, and anti-racism. The candidate must demonstrate an operational mindset capable of handling a busy, dynamic office environment with keen attention to detail and sound judgment.

Furthermore, the role requires physical capability to navigate a multi-story building and lift up to 25 pounds, as well as flexibility to work occasional evenings or weekends for important school events. Occasionally, the Administrative Assistant will be asked to drive school vans to chaperone students on trips, emphasizing the importance of reliability and safety.

Overall, this is an enriching opportunity to become an integral part of a vibrant high school community that values collaboration, care, and operational excellence. The position invites candidates who thrive in multifaceted roles and who are motivated by contributing to a mission-driven educational institution that supports student success and community well-being.