Job Overview
Benefits
Medical
Vision
Dental
mental health benefits
flexible spending accounts
health savings accounts
Free concert tickets
Paid Time Off
Paid holidays
Sick Time
Personal Days
401(k) program with company match
Stock reimbursement program
New parent programs
caregiver leave
fertility support
adoption support
Foster support
Surrogacy support
Career and skill development programs
Tuition Reimbursement
Student loan repayment
Volunteer time off
Crowdfunding match
Job Description
Live Nation Entertainment stands at the forefront of the global live entertainment industry, comprising major market leaders such as Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. As an established and dynamic company, Live Nation facilitates the world's largest live events, offering unparalleled services in ticketing, concert promotion, and strategic music marketing programs. Ticketmaster, one of its primary divisions, drives sales of over 620 million tickets annually, serving approximately 10,000 clients around the world. Live Nation Concerts is globally recognized as the largest provider of live entertainment, managing more than 50,000 events yearly for almost 7,000 artists spread across over 40 countries. The synergy between Ticketmaster and Live Nation Concerts enhances Live Nation Media & Sponsorship’s capability to connect over 1,200 leading brands with 145 million fans who participate in Live Nation events each year. This comprehensive network places Live Nation at the pinnacle of the entertainment sector, making it a premier employer for those passionate about music and live events.
The Booking Coordinator role is integral to Live Nation Entertainment’s talent acquisition team, primarily supporting the Lead Booker and other talent team members in a variety of buying responsibilities. This position requires a multifaceted individual capable of managing administrative functions, talent research, and booking coordination to ensure seamless event planning and execution. The Booking Coordinator will be responsible for tasks including but not limited to creating and disseminating offer sheets, liaising between artists and venues, and maintaining meticulous documentation and data in Rome, Live Nation’s sales admin system. The role is essential for facilitating communication among artists, venues, and internal staff to successfully set announce and on-sale dates, process contracts and leases, and assist in settlement procedures post-show.
In addition to administrative and booking duties, the Booking Coordinator plays a vital role in researching emerging artists, contributing new ideas to the booking team, and actively participating in meetings to improve internal processes. Proficiency in Microsoft Outlook, Excel, and database systems is crucial for execution of daily tasks and effective collaboration with finance departments. Candidates should possess strong communication skills, an entrepreneurial spirit, and a passion for the live music industry. The position demands a fast learner with the ability to navigate a fast-paced, ever-changing work environment while maintaining a high level of responsibility and attention to detail.
Live Nation is committed to taking care of its employees, offering extensive benefits that include medical, vision, dental, and mental health coverage, along with flexible spending accounts, paid time off, 401(k) matching, and programs to support new parents. The company fosters an inclusive and equal opportunity workplace where diversity is valued, and accommodations are provided to ensure all individuals can thrive. This role promises a rewarding opportunity for motivated individuals eager to contribute to one of the world’s leading entertainment companies, gain valuable industry experience, and grow within a globally recognized brand.
The Booking Coordinator role is integral to Live Nation Entertainment’s talent acquisition team, primarily supporting the Lead Booker and other talent team members in a variety of buying responsibilities. This position requires a multifaceted individual capable of managing administrative functions, talent research, and booking coordination to ensure seamless event planning and execution. The Booking Coordinator will be responsible for tasks including but not limited to creating and disseminating offer sheets, liaising between artists and venues, and maintaining meticulous documentation and data in Rome, Live Nation’s sales admin system. The role is essential for facilitating communication among artists, venues, and internal staff to successfully set announce and on-sale dates, process contracts and leases, and assist in settlement procedures post-show.
In addition to administrative and booking duties, the Booking Coordinator plays a vital role in researching emerging artists, contributing new ideas to the booking team, and actively participating in meetings to improve internal processes. Proficiency in Microsoft Outlook, Excel, and database systems is crucial for execution of daily tasks and effective collaboration with finance departments. Candidates should possess strong communication skills, an entrepreneurial spirit, and a passion for the live music industry. The position demands a fast learner with the ability to navigate a fast-paced, ever-changing work environment while maintaining a high level of responsibility and attention to detail.
Live Nation is committed to taking care of its employees, offering extensive benefits that include medical, vision, dental, and mental health coverage, along with flexible spending accounts, paid time off, 401(k) matching, and programs to support new parents. The company fosters an inclusive and equal opportunity workplace where diversity is valued, and accommodations are provided to ensure all individuals can thrive. This role promises a rewarding opportunity for motivated individuals eager to contribute to one of the world’s leading entertainment companies, gain valuable industry experience, and grow within a globally recognized brand.
Job Requirements
- Minimum of 2 years experience as an assistant
- Proficient use of Microsoft Outlook including group scheduling
- Well-versed in Excel and database programs
- Ability to work with accounting and financial departments
- Ability to navigate internal sales admin system
- Ability to navigate the internet as a communication and research tool
- Professional verbal and written communication skills
- Fast learner with strong work ethic
- Ability to handle sensitive matters with excellent judgment
- Ability to work independently and in a team environment
- Strong attention to detail
- Ability to multitask in a fluid and busy environment
- Passionate about live music and the music industry
Job Qualifications
- Minimum of 2 years experience as an assistant is preferred
- Proficient use of Microsoft Outlook including group scheduling
- Well-versed in Excel and database programs
- Ability to work with accounting and financial departments
- Ability to navigate internal sales admin system for most daily tasks
- Ability to navigate the internet as a communication and research tool
- Professional level of verbal and written communication skills
- Fast learner with a strong work ethic
- Ability to handle sensitive matters and exercise excellent judgment
- Ability to work independently and within a team to juggle multiple prioritized tasks
- Strong attention to detail
- Eagerness to support others in venues and office
- Passionate about live music and the music industry
Job Duties
- Create and prepare deal sheets in Rome
- Obtain holds from venues and place and release holds in Rome
- Obtain all details and show information from artist representatives and act as communications liaison between artist and venues
- Coordinate with artist and internal staff to set up all announce and on sale dates
- Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues and partners
- Update and maintain offer templates, venue and artist info in Rome
- Create reports as needed and distribute to pertinent internal and external stakeholders
- Learn settlement procedures and support settlement at post-show and upcoming shows as needed
- Execute artist contracts and venue leases per company guidelines and return to artist agencies and venue partners
- Complete artist deposit payments
- Complete artist and venue show settlements night of show and post show as needed. Deliver all completed settlement information to finance team
- Manage show files to ensure all essential documents are present prior to day of show. Including but not limited to headliner and support contracts, riders, and W9's
- Assist with industry and guest ticketing requests and serve as liaison on site as needed
- Complete expense reports and book travel as needed
- Research new, up and coming artists, and distribute info to Lead Booker and rest of the booking team
- Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices
Job Criteria
Experience
No experience required
Job Location
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