Lifestyle Coordinator

The hiring establishment is a homeowners association (HOA) managing community lifestyle and events to foster resident engagement and ensure smooth operation of community activities. This HOA is committed to enhancing the living experience through thoughtfully planned social events, programs, and amenities, providing a collaborative and vibrant community environment. The association works closely with board members, residents, volunteers, and vendors to maintain a harmonious and active neighborhood atmosphere. It is a service-oriented organization focused on delivering excellent communication, professional support, and financial oversight to maintain transparency and quality in all initiatives.

The role involves the day-to-day oversight of the Lifestyle Coordination line of service within the homeowners association. It requires an individual to plan, coordinate, and oversee HOA-sponsored social events, programs, and activities, always aligned with approved budgets, policies, and timelines. This position demands developing a comprehensive annual lifestyle calendar and preparing event-specific budgets while monitoring income and expenses for individual events. Financial reporting on a monthly basis to ensure accuracy and compliance with the Association's budget is a critical function of this role.

In this position, collaboration is key, as the coordinator works closely with the Community Manager, Board of Directors, resident committees, and community volunteers to execute successful events. The role also offers administrative and professional support to the Board of Directors, handling meeting assistance, homeowner orientations, and other related administrative functions. An essential part of the job involves soliciting bids for special projects, submitting work orders for emergency services, and maintaining comprehensive records of all activities and expenses.

The coordinator is responsible for the on-site presence at association-funded events, providing coordination and support to ensure smooth operations. Promotion and advertising of events through multiple channels like flyers, websites, email newsletters, social media, and the HOA website are also under this role's purview. Maintaining relationships with community sponsors and partners is vital to supporting lifestyle programming and community initiatives.

Additional duties include overseeing amenity inspections, access coordination, rental management, and assisting onsite staff with various administrative duties. Maintaining positive relationships with board members, homeowners, residents, vendors, and business partners is expected, along with prompt responses to requests. Resident engagement and community involvement promotion are priorities, as well as adherence to safety policies during operations. The position requires a consistent onsite presence throughout regular business days and preparation of monthly lifestyle reports to the HOA Board and Community Manager. This role may also involve special projects and additional assigned duties, ensuring the continuous enhancement of community life and operational effectiveness within the HOA setting.