Library Events Coordinator*

Madison Public Library (MPL) is a vital community institution dedicated to providing exceptional educational, cultural, and recreational resources to the residents of Madison and surrounding areas. As a cornerstone of public knowledge and community engagement, MPL offers a diverse range of programs, events, and services that foster lifelong learning and community connection. The library embraces diversity, equity, inclusion, and belonging, welcoming all individuals and encouraging applications from underrepresented groups including Black, Indigenous, people of color, women, trans, nonbinary individuals, and people with disabilities. Through its dedicated staff and comprehensive offerings, MPL strives to be a hub of inspiration, education, and community interaction.

The Monona Terrace Event Coordinator is a part-time position, scheduled for approximately 20 hours per week, which includes flexible hours during weekdays, weekends, and evenings to align with the varied schedule of library events and activities. The base working hours are typically from 12PM to 4PM but may vary depending on event needs. This position is responsible for the administrative and customer service coordination of events held at Madison Public Library. Reporting to the Event Services Specialist and receiving support from other Event Services staff, the coordinator will play a critical role in planning, organizing, and overseeing the smooth execution of assigned events.

The role involves thorough preparation and follow-up related to each event, ensuring high-quality service that meets client expectations. This includes collaborating closely with multiple departments within MPL such as events, programming, catering, and maintenance, to ensure all aspects of event execution are managed effectively. Responsibilities include determining client requirements, establishing plans to meet these needs, coordinating with internal staff and external vendors, handling billing processes, and creating detailed event orders including room layouts. Additionally, the coordinator will conduct tours for prospective clients, maintain professional client relationships to encourage repeat business, and handle logistical tasks such as setting up and taking down furniture and ensuring the functionality of audiovisual equipment.

Beyond the administrative tasks, the position promotes a culture of community engagement and continuous personal growth with an emphasis on racial equity and social justice. The coordinator is expected to participate actively in various meetings, enhance interdepartmental communication, support reception duties, and perform other duties as assigned. This position demands someone with strong customer service skills, attention to detail, excellent organizational abilities, and proficiency with Microsoft 365 software tools.

Overall, the Monona Terrace Event Coordinator position offers a dynamic, engaging opportunity for individuals passionate about event management, customer service, and community service within a public library setting. It is well-suited for candidates seeking a role that combines logistical coordination with a strong community focus in an inclusive and supportive work environment. The hourly payroll designation reflects the part-time nature of the role, making it ideal for individuals looking to contribute their skills in a flexible, meaningful way.