Job Overview
Employment Type
Full-time
Hourly
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Job Description
Moeller Legal is a highly reputable Insurance Defense law firm based in Tucson, known for delivering exceptional legal services with a client-centric approach. The firm prides itself on its dedication to creating a world-class experience for its clients through professionalism, attention to detail, and a supportive team environment. With a professional office staff comprising three members and two lawyers, Moeller Legal fosters a collegial and growing workplace atmosphere where every team member plays a crucial role in delivering seamless legal support. The firm maintains a strong commitment to upholding the highest standards of service, ensuring that every client interaction—whether in person or via telephone—is handled with customized care, leaving a lasting positive impression.
This full-time legal secretary/receptionist/client service specialist position offers an excellent opportunity for individuals who thrive in a professional setting and enjoy working collaboratively to support legal operations. The role requires exceptional communication skills, excellent organizational capabilities, and a strong client service orientation. As the first line of contact for clients and visitors, the incumbent will be fundamental in maintaining smooth day-to-day office operations and will be responsible for answering telephone inquiries, managing correspondence, handling client packages, and assisting with administrative duties. Expertise in Adobe, Microsoft Outlook, and Microsoft Word is essential, alongside the ability to transcribe dictation accurately into various legal documents. The position is a non-exempt, hourly role with a 40-hour workweek, offering competitive compensation based on experience alongside benefits such as health insurance, dental insurance, and paid time off after a probationary period. Working at Moeller Legal offers a unique chance to grow professionally in a supportive, client-focused law firm setting dedicated to excellence and integrity.
This full-time legal secretary/receptionist/client service specialist position offers an excellent opportunity for individuals who thrive in a professional setting and enjoy working collaboratively to support legal operations. The role requires exceptional communication skills, excellent organizational capabilities, and a strong client service orientation. As the first line of contact for clients and visitors, the incumbent will be fundamental in maintaining smooth day-to-day office operations and will be responsible for answering telephone inquiries, managing correspondence, handling client packages, and assisting with administrative duties. Expertise in Adobe, Microsoft Outlook, and Microsoft Word is essential, alongside the ability to transcribe dictation accurately into various legal documents. The position is a non-exempt, hourly role with a 40-hour workweek, offering competitive compensation based on experience alongside benefits such as health insurance, dental insurance, and paid time off after a probationary period. Working at Moeller Legal offers a unique chance to grow professionally in a supportive, client-focused law firm setting dedicated to excellence and integrity.
Job Requirements
- high school diploma or higher
- minimum of 3-year professional-level work experience
- client-centric attitude with ability to exceed expectations
- willingness and ability to learn new skills
- personable and professional demeanor
- outstanding time management skills and typing speed of 70+ words per minute
- flexibility to manage multiple projects simultaneously
- strong attention to detail
- ability to handle complaints with patience, tact and diplomacy
Job Qualifications
- high school diploma or higher
- client-centric and seeks ways to exceed expectations upon every encounter
- willingness and ability to learn new skills
- be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting
- outstanding time management and ability to type 70+ words per minute
- flexibility in dealing with simultaneous projects
- attention to detail
- ability to function with a high level of patience, tact and diplomacy in handling any complaints and situations
- minimum of 3-year professional-level work experience
Job Duties
- monitor and listen to clients to understand inquiries and requests in order to provide accurate information about the facilities and services with prompt assistance
- interpret and transcribe dictation into correspondence, motions, and pleadings
- review and edit drafts prepared, making sure that the transcription is correct, complete, and consistent in style
- follow established guidelines and procedures for receiving, documenting, organizing, and mailing out client packages (i.e. parcel deliveries, messenger services, etc.)
- answering telephone inquiries, loading/unloading parcels, delivering of parcels, copying, faxing and guest requests
- work closely with the professional staff and attorneys to ensure seamless day-to-day operations as the first line of contact with the client’s visitors
- answer incoming telephone calls and direct call traffic to the proper person
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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