Legal Office Receptionist

Denver, CO, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Professional Development

Retirement Plan

Paid holidays

Employee assistance program

team events

Job Description

Our client is a reputable legal firm committed to delivering exceptional legal services to clients while fostering a professional and welcoming office culture. The firm is dedicated to maintaining high standards of client service and operational efficiency, supported by a skilled team of attorneys and paralegals. Recognized for its commitment to excellence and client satisfaction, the firm offers a collaborative work environment in a professional setting.

Join our dynamic legal team as a Legal Office Receptionist, where you will serve as the welcoming face of the firm, ensuring every client and visitor experiences a warm and professional atmosphere fr... Show More

Job Requirements

Ability to sit at a front desk workstation for extended periods
Ability to lift and carry items weighing up to 15-20 lbs such as mail deliveries, supply boxes, and binders
Mobility to navigate through office spaces while managing conference rooms and supply areas
Comfortable performing light physical tasks including organizing materials and setting up meeting spaces
Employment type full-time
Work location in-office
Schedule Monday to Friday, 8:00 AM - 5:00 PM
FLSA status non-exempt

Job Qualifications

Prior experience in a legal or professional office environment
Proficiency in Filevine or willingness to learn legal case management software
Strong knowledge of Microsoft Office Suite including Word, Outlook, Excel
Familiarity with the Colorado Courts E-Filing System is a plus
Exceptional organizational skills and keen attention to detail
Strong written and verbal communication abilities
Ability to maintain confidentiality at all times
Comfortable working in a fast-paced environment with frequent interruptions

Job Duties

Be the welcoming presence at the front desk throughout business hours
Monitor building entry and manage guest access for a secure environment
Greet clients and visitors with professionalism
confirm their identity and direct them appropriately
Open and close the office daily, managing lights and doors effectively
Sort, date-stamp, and distribute all incoming mail and packages
coordinate outgoing mail
Maintain conference room calendars, ensuring rooms are clean and ready for meetings
Manage office supplies, coffee, tea, and hospitality items for a comfortable environment
Oversee the copy room, copier, and postage machine maintenance
Coordinate shredding services with the vendor
Update and maintain the firms phone extension list
Support firm events, meetings, and functions as required
Assist with phone inquiries as needed
Scan, save, and organize documents in Filevine, including filing pleadings
Prepare basic document templates as instructed
Assemble trial notebooks, exhibit binders, and hearing materials as required
Update case management fields, checklists, and file organization in Filevine
Assist with opening and closing case files in the case management system
Support paralegals with scheduling hearings, mediations, and client meetings
Help with calendar management as needed
Organize and compile financial document packets without drafting or analysis
Maintain strict confidentiality regarding all client information and case matters

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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