Legal Assistant or Administrative Assistant $25.00

Nashville, TN, USA|Onsite

Job Overview

Compensation

Hourly

Range $25.00 - $27.00

Work Schedule

Standard Hours

Benefits

EPO medical plan

PPO medical plan

HMO dental program

PPO dental program

vision plan

401k retirement program

Paid Time Off

flex spending plan

voluntary life insurance

AD and D insurance

Short term disability plan

Long term disability plan

Direct Deposit

Job Description

Calance is a respected staffing and recruiting company dedicated to connecting talented professionals with leading employers across various industries. Known for its commitment to quality and candidate satisfaction, Calance specializes in providing comprehensive career services and staffing solutions. The company prides itself on helping job seekers find rewarding roles while meeting the specific needs of its clients. The organization emphasizes transparent communication and a personalized approach to recruitment, ensuring both candidates and employers experience a positive partnership. With a strong presence in Nashville, TN, and various other locations, Calance has built a reputation for excellence in contract and permanent placements.

This particular position is a hybrid role based in Nashville, TN, offering a unique opportunity for a Legal Assistant, Administrative Assistant, or Executive Assistant on a 5-month contract basis. The role requires a professional with a strong foundation in administrative support and the ability to manage complex communications effectively. Offering a hybrid working schedule with mandatory onsite presence weekly, the position provides a competitive pay rate of $25.00 per hour for W2 employees or $27.00 per hour for incorporated contractors (not accepting 1099 or C2C). The working hours are Monday through Friday, from 8:00 AM to 4:30 PM.

The Legal Assistant will play a vital role in supporting the Office of General Counsel (OGC) by managing the increased volume of communications from advocacy organizations, legal groups, and TennCare members. This increase has introduced a significant administrative workload that diverts attorney time from core legal activities. Therefore, the assistant's responsibilities include managing shared communication processes, tracking systems, reporting, and ensuring timely responses to inquiries related to TennCare applicants and members. The individual will be tasked with shared inbox management, including monitoring throughout the workday, routing inquiries to relevant staff, applying workflow categorizations, and maintaining organized records to prevent missed or delayed requests.

Additional duties involve preparing weekly agendas, biweekly status reports, monthly archival reviews, and maintaining tracking logs, which collectively support the General Counsel’s meetings and activities. Other typical administrative functions such as calendar maintenance, call answering and routing, document review assistance, note-taking during meetings, and follow-up coordination are part of the role. Proficiency in Microsoft Outlook, Excel, Word, and MS Teams, combined with excellent written and verbal communication skills, are essential for success. Preferred candidates will have experience supporting legal departments, government agencies, or public-sector programs, alongside familiarity with legal or regulatory correspondence workflows. This contract role does not accept third-party contractors, C2C, or 1099 agreements, emphasizing a direct employment relationship for local candidates. Overall, this role is well-suited for detail-oriented professionals seeking to contribute to a dynamic legal environment while enjoying the benefits of a hybrid work arrangement and competitive compensation.

Job Requirements

Two or more years of experience in legal assistant or administrative assistant roles
experience managing calendars and scheduling meetings
strong communication skills
proficiency in Microsoft Office Suite
ability to monitor and organize high-volume email communications
capacity to prepare detailed reports and spreadsheets
local candidates able to work onsite weekly
must be eligible for W2 employment or be incorporated
no acceptance of 1099 or C2C contractors

Job Qualifications

Two or more years of experience in a legal assistant, administrative assistant, or executive assistant role supporting large departments
experience managing management calendars, scheduling meetings, taking meeting minutes, and answering calls
experience monitoring high-volume email communications and tracking systems
experience preparing reports, spreadsheets, and creating agendas
proficiency with Microsoft Outlook, Excel, Word, and MS Teams
excellent written and verbal communication skills
preferred experience supporting legal departments, government agencies, or public-sector programs
familiarity with legal or regulatory correspondence workflows

Job Duties

Manage the Office of General Counsel (OGC) shared inbox throughout the workday
promptly route new inquiries to the appropriate business units or legal staff
apply internal workflow tags and categorizations to support tracking and reporting
maintain an organized inbox structure to minimize missed or delayed requests
archive and reopen email threads as matters evolve
create weekly meeting agendas using the central tracking spreadsheet
prepare twice weekly status and update reports for General Counsel meetings
conduct monthly reviews of archived emails for accuracy and proper categorization
maintain and update tracking logs for matters initiated through the shared inbox
provide additional inbox management
maintain calendars and schedule meetings
answer and route phone calls
support document review
take meeting notes and coordinate follow-ups