Lead Event Planner

Marlborough School, founded in 1889, is a prestigious independent girls' college-preparatory school located in Los Angeles, California. Serving grades 7 through 12, it holds the distinction of being the oldest independent girls' school in the Southern California region. With a deep-rooted commitment to empowering young women, Marlborough School emphasizes the value of equity in education. Its mission centers on nurturing talented young women to become trailblazers and leaders who use their abilities to positively impact the world around them. The school prides itself on a richly diverse curriculum, offering an extensive array of courses, extracurricular activities, electives, and programs that encourage intellectual curiosity, foster compassion, and cultivate a purposeful life.

The role of Lead Event Planner at Marlborough School presents an exciting opportunity for an experienced and dynamic professional to contribute to the life of this vibrant educational community. Reporting directly to the Manager of Auxiliary Services, the Lead Event Planner will be responsible for the comprehensive planning, management, and execution of a broad range of school events. These events include academic ceremonies, admissions functions, advancement and fundraising activities, as well as community engagement initiatives. This position requires a meticulous organizer with exceptional creative and collaborative skills, as well as the ability to manage complex logistics involving multiple vendors, departmental coordination, and budget oversight.

The Lead Event Planner will serve as a vital link between various school departments and external partners, ensuring that every event aligns with Marlborough’s high standards and brand identity. Key responsibilities include managing logistics such as venue selection, catering arrangements, audiovisual needs, security protocols, transportation, and event setup and teardown. This role also involves handling all reservations and event databases, developing detailed timelines, budgets, and plans, and conducting post-event analyses to measure success and inform future improvements. Financial oversight is a critical component, with duties encompassing tracking expenses, negotiating contracts, and preparing reports.

Moreover, the Lead Event Planner will lead cross-functional event committees and volunteer groups, ensuring effective communication, task delegation, training, and supervision. Collaboration with the Communications department will be crucial for event promotion and branding efforts. The position demands professionalism, resourcefulness, and discretion when dealing with sensitive information, all within a vibrant and inclusive educational setting committed to excellence and diversity.

This full-time, non-exempt staff position offers a competitive annual salary ranging from $65,000 to $85,000, reflecting the importance and complexity of this role. Marlborough School also provides a comprehensive benefits package, including medical, dental, and vision coverage, voluntary benefits, competitive retirement plans with employer matching, and generous paid time off to support a healthy work-life balance. The school values professional development and offers programs to support continuous learning and growth. Overall, this role is ideal for a motivated individual passionate about event planning and dedicated to supporting a respected institution focused on empowering young women.