Lead Coordinator

The University of Texas at El Paso (UTEP) is a distinguished comprehensive public research university known for its commitment to increasing access to quality higher education. As a leading Hispanic-serving institution, UTEP is strategically located at the convergence of three states and two countries along the Rio Grande. It proudly serves a diverse student body, with 84 percent Hispanic students and half being the first in their families to attend college. Offering 170 bachelor’s, master’s, and doctoral degree programs, UTEP is the only open-access, top-tier research university of its kind in America. With a strong community focus and a mission to advance discovery and positively impact health, culture, education, and the economy, UTEP embraces a supportive culture and values its community partnerships.

The University Events Department at UTEP is seeking a motivated and detail-oriented Event Coordinator to join its team. Reporting directly to the Assistant Vice President of University Events, this full-time exempt position is located in El Paso, Texas, with a salary of $40,480 annually. This role involves working 40 hours per week, Monday through Friday from 8:00 am to 5:00 pm, with required flexibility for evening and weekend events. The Event Coordinator will be instrumental in supporting the planning, coordination, and execution of various institutional events that align with the university's mission and strategic initiatives.

This position plays a crucial role in ensuring that university events are delivered efficiently and professionally, collaborating closely with campus partners, university leadership, vendors, and other external stakeholders. The coordinator will handle both operational and logistical responsibilities, maintaining organized processes and records. Attention to detail, exceptional customer service, and a commitment to delivering a positive guest experience are key attributes for success in this role. Responsibilities include preparing event materials such as briefing documents, schedules, checklists, signage, and various planning tools with precision.

The Event Coordinator will also oversee day-to-day administrative and operational functions within the University Events office, contributing to the visual and experiential aspects of events including layout and material presentation. Monitoring industry trends and proposing enhancements to improve event processes and guest experiences are essential components of the job. The position requires compliance with all university and state policies, ensuring confidentiality and discretion in handling sensitive information.

Ideal candidates will possess knowledge of Microsoft Office software and be able to adapt to institutional software systems. Additionally, a valid state driver's license is required. The role demands physical stamina as it involves frequent standing, walking, lifting of up to 50 pounds, and working in environments with moderate noise levels. The position underscores the importance of accountability, dependability, and a strong commitment to excellence.

UTEP values diversity and inclusion, actively seeking individuals who embrace its mission of access, excellence, and community impact. This role provides an exciting opportunity to contribute to one of America's leading Hispanic-serving universities during a transformative period focused on its strategic goals for 2030. Employees at UTEP enjoy access to comprehensive benefits packages and are part of a vibrant, supportive academic environment that fosters personal and professional growth.