Inventory & Marketing Coordinator

Little Rock, AR, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $37,200.00 - $51,200.00

Work Schedule

Day Shifts

Weekend Shifts

Night Shifts

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Paid parental leave

401(k) with discretionary contribution

pet discounts

Emotional wellbeing support

CE stipends

Career development resources

Relief fund for personal hardship

Supportive local hospital culture

Job Description

Arkansas Veterinary Emergency & Specialists is the leading provider of specialty and emergency veterinary services in Arkansas. This reputable veterinary hospital is known for its commitment to delivering exceptional clinical care and outstanding customer service. With a team of dedicated professionals and state-of-the-art facilities, Arkansas Veterinary Emergency & Specialists offers comprehensive emergency and specialty care for pets in need, serving both their local community and referring veterinarians across the region. As part of the prestigious PetVet Care Centers network, which consists of over 420 hospitals and more than 11,000 veterinary professionals, the clinic combines local leadership with national support, ensuring both high-quality treatment and a supportive work environment. The culture at Arkansas Veterinary Emergency & Specialists centers around partnership, collaboration, and local medical autonomy, allowing the hospital to thrive while maintaining excellent service standards in veterinary medicine.

The position of Inventory and Marketing Coordinator at Arkansas Veterinary Emergency & Specialists presents a unique opportunity for an experienced, driven, and dynamic professional to join the team and contribute to the hospital’s ongoing success. Reporting directly to the Hospital Manager, the role is integral in supporting hospital operations by managing inventory control and coordinating marketing efforts that highlight the hospital’s superior clinical care and customer service. This position requires a motivated and energetic individual who is not only professional and knowledgeable but also compassionate and team-oriented. The successful candidate will take part in organizing community outreach events, driving marketing communications to referring veterinarians, supporting recruitment initiatives, and assisting in various administrative and financial tasks essential to the smooth functioning of the hospital.

As the Inventory and Marketing Coordinator, your role will include coordinating hospital involvement in community events, managing social media and marketing materials, assisting with continuing education seminars, and overseeing special staff and client appreciation activities. You will play a crucial role in maintaining the hospital’s compliance with licensure requirements and ensuring accurate local accounting processes, including inventory management and vendor negotiations. Additionally, this position occasionally involves after-hours and weekend responsibilities, underscoring the dynamic and collaborative nature of the work environment.

Arkansas Veterinary Emergency & Specialists prioritizes fostering a positive workplace culture and offers an attractive compensation range of $18 to $20 USD per hour, along with a comprehensive benefits package. As one of PetVet Care Centers’ valued team members, the successful candidate will have access to a supportive network, professional development resources, and various wellness benefits designed to enhance personal and professional growth. This role is ideal for individuals passionate about veterinary medicine and marketing who seek to make an impact by enabling the hospital to maintain its exemplary standard of care while connecting with the community and advancing hospital operations.

Job Requirements

High school diploma or equivalent
minimum 2 years experience in veterinary medicine
administrative experience or specialty preferred
proficiency in word processing or publication software such as Microsoft Word and Publisher
strong customer service skills
strong written and verbal communication skills
ability to work independently and as part of a team
willingness to travel as position requires
ability to work with or around sick animals, hazardous materials, cleaning chemicals, gas anesthetics, zoonotic diseases, and unpleasant odors
ability to perform physical tasks including lifting up to 50 pounds and periods of standing, walking, crouching, or kneeling
reliable attendance for scheduled daytime shifts, some nights, weekends, and holidays.

Job Qualifications

High school diploma or equivalent
minimum 2 years of experience in veterinary medicine
administrative experience or specialty preferred
experience with word processing or publication software such as Microsoft Word and Publisher
strong customer service skills
strong written and verbal communication skills
team player and self-motivated
willingness to travel as position requires.

Job Duties

Organizes hospital involvement in community events including committee participation, transportation of marketing materials to events, and working at event booths
conveys hospital announcements and updates to referring veterinarians via direct mailings, email, and fax distribution
assists hospital managers with reviewing and evaluating new and ongoing marketing opportunities
assists hospital managers with veterinary recruiting, including ad placement and coordinating travel arrangements and hospitality for interviewees
coordinates clinic visits and other promotional activities for newly hired veterinarians
assists with continuing education seminars in the local area as needed
orders marketing materials including pens, magnets, brochures, letterhead, and business cards
updates website, brochures, and other marketing materials as directed by management
coordinates special events for staff and referring veterinarians including holiday gifts, cards, and luncheons
monitors budgets and coordinates the purchase of equipment and supplies, and oversees maintenance of the facility
responsible for all local accounting functions ensuring daily financial information is accurate
oversees management of inventory ensuring proper documentation and systems are in place
may establish and oversee billing practices and reviews and maintains accuracy of billing and charge capturing
may be responsible for contracts or negotiations with new vendors
maintains compliance with current licensure and updates licenses for DVMs
works with PetVet Care Centers support team to ensure compliance with all administrative responsibilities
assists with submitting contract veterinarian invoices, submitting local vendor invoices, and obtaining quotes
responsible for quarterly inventory counts and reconciliations
responsible for monthly statements, accounts receivable, and working alongside collections for ongoing billing efforts
performs other duties as assigned by manager.