Internal Events Coordinator

Populous is a renowned global design firm headquartered in Kansas City, MO, recognized for creating inspiring spaces where people love to gather. With a rich history of designing some of the world's most iconic sports, civic, and entertainment venues, Populous is dedicated to forging environments that amplify human connections and experiences through innovative architecture and design. The firm operates from 16 cities across the Americas, blending the scale and expertise of an international leader with the agility and personalized culture of a local enterprise. Populous is celebrated not only for its architectural achievements but also for its commitment to fostering a collaborative workplace that nurtures professional growth and creativity.

The Internal Events Coordinator role at Populous offers a unique opportunity to join this dynamic team by managing and orchestrating internal events that enhance company culture and engage both staff and guests. This position is based in Kansas City and focuses on leading the coordination and seamless execution of various internal events such as Speaker Series, Lunch & Learns, All Staff meetings, and other office programming initiatives. Additionally, the coordinator supports broader event initiatives across the Americas, dealing with logistics, vendor coordination, security, and guest management to ensure every event reflects Populous's standards of quality and hospitality.

As an Internal Events Coordinator, you will be responsible for managing all aspects of event logistics—from approvals and scheduling to setup and breakdown—particularly within shared conference spaces and office venues. Collaboration with internal stakeholders is crucial, especially for food and beverage planning and ensuring venues are fully prepared with signage and necessary arrangements. You will serve as a pivotal liaison for vendors, caterers, and external partners, ensuring flawless communication and execution. Beyond logistical tasks, the role requires a proactive and solution-oriented mindset to anticipate needs and effectively respond to challenges, ensuring each event runs smoothly.

This position demands a highly organized, detail-oriented individual with outstanding communication skills and a positive, team-oriented approach to work. You will also have the opportunity to contribute to events involving external organizations and client-facing meetings, as well as provide support for leadership meetings and special events. Furthermore, the role involves occasional support for Americas-wide events, including travel coordination and managing meeting logistics outside the Kansas City office.

Populous offers an engaging work environment with professional and personal development programs, summer hours, on-site gyms at select locations, paid architect licensure and certification exams, wedding pay, charitable match programs, and comprehensive wellness, health, and welfare benefits. The company values flexibility, adaptability, and composure under pressure, making this position ideal for a motivated, fast-paced professional eager to contribute actively to the vibrancy and success of the internal Populous community.