Job Overview
Employment Type
Full-time
Work Schedule
Day Shifts
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401k
Flexible spending account
Paid Time Off
Continuing Education
Job Description
Populous is a leading global design firm specializing in creating spaces where people love to come together. Established with a mission to bring individuals closer around their passions, Populous designs memorable civic, sports, and entertainment venues that capture the senses and amplify the atmosphere of excitement and joy experienced in shared human moments. With a rich portfolio that includes iconic stadiums and innovative live music venues, Populous combines the influence and resources of a worldwide design powerhouse with the local expertise and community-driven approach found in its 16 offices across the Americas. The company fosters a workplace culture that encourages creativity, collaboration, and professional growth, making it an exceptional place for architects and designers to thrive and deliver projects that make a significant impact.
The role of Internal Events Coordinator at Populous based in Kansas City, MO is an essential position focused on the seamless planning and execution of internal events while supporting broader event initiatives across the Americas. This role demands meticulous coordination of logistics and relationships between internal stakeholders and external partners to ensure each event reflects the brand's dedication to creating exceptional experiences. As the lead for Kansas City's internal events such as Speaker Series, Lunch & Learns, All Staff meetings, and other office programming, the coordinator will handle a range of responsibilities including managing event approval processes, scheduling, location arrangements, and food and beverage coordination.
The Internal Events Coordinator is also responsible for overseeing guest access, parking, and security logistics, as well as ensuring that event spaces are set up, signed, and supported by vendors to meet high standards. Additionally, the role demands a proactive approach to problem-solving, ensuring smooth event flow and adherence to policies, and providing an excellent guest experience from arrival through cleanup. This position will occasionally support larger Americas-based events outside of the Kansas City office, assisting with travel coordination, meeting logistics, and reservations.
Populous offers a competitive salary and bonus packages along with industry-leading benefits including medical, dental, vision coverage, 401k matching, flexible spending accounts, paid time off, and continuing education opportunities. The company values diversity and is an equal opportunity employer committed to providing a supportive environment where all employees can excel. This role represents an exciting opportunity for an organized, flexible, and customer-focused professional with strong communication skills and an enthusiasm for event coordination within a dynamic and fast-paced design environment.
The role of Internal Events Coordinator at Populous based in Kansas City, MO is an essential position focused on the seamless planning and execution of internal events while supporting broader event initiatives across the Americas. This role demands meticulous coordination of logistics and relationships between internal stakeholders and external partners to ensure each event reflects the brand's dedication to creating exceptional experiences. As the lead for Kansas City's internal events such as Speaker Series, Lunch & Learns, All Staff meetings, and other office programming, the coordinator will handle a range of responsibilities including managing event approval processes, scheduling, location arrangements, and food and beverage coordination.
The Internal Events Coordinator is also responsible for overseeing guest access, parking, and security logistics, as well as ensuring that event spaces are set up, signed, and supported by vendors to meet high standards. Additionally, the role demands a proactive approach to problem-solving, ensuring smooth event flow and adherence to policies, and providing an excellent guest experience from arrival through cleanup. This position will occasionally support larger Americas-based events outside of the Kansas City office, assisting with travel coordination, meeting logistics, and reservations.
Populous offers a competitive salary and bonus packages along with industry-leading benefits including medical, dental, vision coverage, 401k matching, flexible spending accounts, paid time off, and continuing education opportunities. The company values diversity and is an equal opportunity employer committed to providing a supportive environment where all employees can excel. This role represents an exciting opportunity for an organized, flexible, and customer-focused professional with strong communication skills and an enthusiasm for event coordination within a dynamic and fast-paced design environment.
Job Requirements
- outstanding communication skills and team-oriented mindset that encourages effective collaboration
- positive and professional attitude with consistent hospitality mindset
- resourceful nature and excellent problem-solving capability
- detail-oriented organized learns quickly and adapts to new responsibilities
- ability to effectively manage sensitive and confidential information
- ability to anticipate and proactively prepare for what is needed to successfully execute events
- proven ability to be flexible adaptable and maintain composure when managing shifting priorities demands and timelines
- highly self-motivated and capable of thriving in a fast-paced deadline-driven environment
- proficiency in Microsoft Office programs required particularly Outlook Word Excel and PowerPoint
Job Qualifications
- bachelor's degree in a related field or equivalent experience
- 1-3 years of experience in event coordination hospitality or administrative support
- proficiency in Microsoft Office programs particularly Outlook Word Excel and PowerPoint
- strong communication skills and team-oriented mindset
- positive and professional attitude with hospitality mindset
- resourceful nature and excellent problem-solving capability
- detail-oriented organized and quick learner
- ability to manage sensitive and confidential information
- proven flexibility adaptability and composure under pressure
- highly self-motivated capable of thriving in fast-paced deadline-driven environments
Job Duties
- leading coordination and execution of Populous Kansas City events including Speaker Series Lunch & Learns All Staff meetings and other office programming
- supporting events involving external organizations and internal client-facing meetings
- coordinating event logistics across office spaces including shared conference areas
- manage event approval processes scheduling and location coordination
- coordinating food and beverage planning in collaboration with internal stakeholders
- arranging guest access parking and security logistics
- ensuring event spaces are fully prepared including signage setup and vendor coordination
- oversight of event setup execution and cleanup
- serving as point of contact for vendors caterers and external partners
- greeting and managing guest experience throughout events
- monitoring event flow and ensuring adherence to expectations and policies
- assisting with Americas-based events outside of Kansas City including travel coordination meeting logistics and reservations
- supporting leadership meetings office visits and special events
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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