Human Resources Administrative Coordinator

AccessCNY is a well-established organization with a rich history spanning over 70 years, dedicated to delivering person-centered services that enable individuals of all ages and abilities to achieve their fullest potential within the community. Specializing in comprehensive support programs, AccessCNY offers a diverse array of services including residential housing, mental health and clinical services, as well as active community engagement opportunities. The agency works closely with prominent state offices such as the Office for People with Developmental Disabilities and the Office of Mental Health, managing 27 housing locations and three administrative centers. This extensive network underscores AccessCNY's commitment to improving lives and fostering inclusive communities through tailored support and empowerment.

The Human Resources Administrative Coordinator role is a vital position within AccessCNY’s Learning & Development team. Reporting directly to the Learning & Development Manager, this full-time role based in Syracuse, NY offers an hourly wage ranging from $19.50 to $23. The working hours are Monday through Friday, from 8 a.m. to 4 p.m., providing a structured schedule that supports a balanced work-life integration. The position is designed for an organized, proactive individual who will provide essential support to both the Human Resources and Learning & Development functions and serve as a backup to the agency’s receptionist.

As the Human Resources Administrative Coordinator, you will be instrumental in managing and coordinating various critical administrative tasks that ensure the smooth operation of training programs and HR processes. Key responsibilities include handling Litmos training imports, maintaining and updating training and Training Academy calendars in SharePoint, and managing detailed training documentation. You will monitor training reports and send reminders, invitations, and notifications to agency staff to keep everyone informed and compliant with required educational activities. Additionally, your role includes assisting with the preparation of training materials, scanning and filing employee records, uploading documents to the ADP employment system, and locating archived files as necessary.

The coordinator will also be responsible for overseeing suspension processes by utilizing platforms such as PowerBI, ADP, and Litmos, supporting bi-weekly orientations with tasks such as creating ID badges and updating employee language preferences in ADP. Maintaining spreadsheets related to background checks and educational certifications, and serving as the primary contact for staff ID badges are other critical functions of this role. You will collaborate with the receptionist to handle the daily mail process and provide backup coverage when needed for reception duties.

Throughout all administrative functions, maintaining confidentiality and safeguarding participant information is paramount, alongside adhering to agency standards, procedures, and compliance with federal, state, and local employment laws. This role is central to ensuring a person-centered approach, quality services, and operational excellence within the HR and Learning & Development teams. AccessCNY values diversity and inclusion, recognizing that a diverse workforce strengthens the agency’s ability to serve its community effectively.