Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $15.75 - $21.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Flexible work schedule
Job Description
The hiring establishment is a dynamic automobile dealership dedicated to delivering exceptional service and fostering a supportive work environment for its employees. With a strong focus on operational excellence and customer satisfaction, this dealership plays a significant role in the automotive industry by providing a range of quality vehicles and services to its customers. Known for its commitment to integrity, community involvement, and continuous improvement, the dealership values its workforce and seeks to enhance its Human Resources capabilities to better serve its staff and promote a positive workplace culture.
We are currently seeking a motivated and detail-oriented Human Resources Administrative Assistant to join our team on a full-time basis. This vital role supports the Human Resources department by handling a variety of administrative and operational tasks that ensure the smooth functioning of HR processes throughout the organization. The HR Administrative Assistant will be instrumental in onboarding new hires, maintaining accurate employee records, assisting with recruitment efforts, and facilitating effective employee communications. This position demands a high level of accuracy, organization, and professionalism to ensure compliance with employment laws and regulations.
As a Human Resources Administrative Assistant, you will be at the forefront of welcoming and orienting new employees, guiding them through the initial steps of joining the company. You will manage personnel information in the HR management system, ensuring data integrity and up-to-date records. Additionally, you will support the recruitment process by posting job openings and closing positions once filled. Your role will also extend to maintaining personnel files in compliance with company policies and legal standards, providing essential administrative support such as document preparation, scheduling HR appointments, and administering employment-related tests.
This position requires strong interpersonal skills as you will act as a key liaison between employees, department managers, and job applicants, providing necessary information and assistance. Your ability to multitask and prioritize will be critical, especially in a fast-paced environment where demands can change rapidly. Furthermore, a professional demeanor and commitment to customer service will help you succeed as you represent the Human Resources department within the dealership.
The Human Resources Administrative Assistant must have a good understanding of federal, state, and local employment laws, including EEOC, ADA, COBRA, FLSA, IRS regulations, and other necessary compliance measures. This knowledge ensures that the dealership adheres to legal standards and minimizes risk. You will also have opportunities for professional growth by attending training sessions and participating in team meetings designed to enhance HR policies and practices.
This role requires fluency in both English and Spanish, enabling effective communication across our diverse workforce. It also demands proficiency in computer applications such as spreadsheets, tables, and document creation to manage the workload efficiently. Candidates with previous experience or familiarity with the automobile industry and dealership operations will find this role particularly suited to their background.
The working environment predominantly features office-based tasks involving extensive use of computers, phones, and other standard office equipment. You will interact frequently with employees and management, supporting multiple projects that contribute to the overall success of our Human Resources initiatives. Join our team and help us build a workplace where exceptional talent is recognized, appreciated, and given every opportunity to thrive.
We are currently seeking a motivated and detail-oriented Human Resources Administrative Assistant to join our team on a full-time basis. This vital role supports the Human Resources department by handling a variety of administrative and operational tasks that ensure the smooth functioning of HR processes throughout the organization. The HR Administrative Assistant will be instrumental in onboarding new hires, maintaining accurate employee records, assisting with recruitment efforts, and facilitating effective employee communications. This position demands a high level of accuracy, organization, and professionalism to ensure compliance with employment laws and regulations.
As a Human Resources Administrative Assistant, you will be at the forefront of welcoming and orienting new employees, guiding them through the initial steps of joining the company. You will manage personnel information in the HR management system, ensuring data integrity and up-to-date records. Additionally, you will support the recruitment process by posting job openings and closing positions once filled. Your role will also extend to maintaining personnel files in compliance with company policies and legal standards, providing essential administrative support such as document preparation, scheduling HR appointments, and administering employment-related tests.
This position requires strong interpersonal skills as you will act as a key liaison between employees, department managers, and job applicants, providing necessary information and assistance. Your ability to multitask and prioritize will be critical, especially in a fast-paced environment where demands can change rapidly. Furthermore, a professional demeanor and commitment to customer service will help you succeed as you represent the Human Resources department within the dealership.
The Human Resources Administrative Assistant must have a good understanding of federal, state, and local employment laws, including EEOC, ADA, COBRA, FLSA, IRS regulations, and other necessary compliance measures. This knowledge ensures that the dealership adheres to legal standards and minimizes risk. You will also have opportunities for professional growth by attending training sessions and participating in team meetings designed to enhance HR policies and practices.
This role requires fluency in both English and Spanish, enabling effective communication across our diverse workforce. It also demands proficiency in computer applications such as spreadsheets, tables, and document creation to manage the workload efficiently. Candidates with previous experience or familiarity with the automobile industry and dealership operations will find this role particularly suited to their background.
The working environment predominantly features office-based tasks involving extensive use of computers, phones, and other standard office equipment. You will interact frequently with employees and management, supporting multiple projects that contribute to the overall success of our Human Resources initiatives. Join our team and help us build a workplace where exceptional talent is recognized, appreciated, and given every opportunity to thrive.
Job Requirements
- High school diploma or equivalent
- Strong computer skills including spreadsheet and document management
- Fluency in English and Spanish
- Effective organizational and problem-solving skills
- Ability to handle multiple priorities and meet deadlines
- Professionalism and strong customer service orientation
- Knowledge of or willingness to learn automobile industry operations
- Ability to work in a fast-paced office environment
- Understanding of employment laws and regulations
- Ability to adapt to changing organizational needs and work under pressure
Job Qualifications
- Strong computer skills, including the ability to create and maintain spreadsheets, tables, and documents
- Knowledge of or familiarity with the automobile industry and dealership operations preferred
- Effective problem-solving and organizational skills
- Strong verbal and written communication abilities
- High attention to detail with the ability to manage multiple priorities and meet deadlines
- Ability to adapt to changing employee and organizational needs
- Professional demeanor with strong customer service and interpersonal skills
- Commitment to diversity, equity, and inclusion principles
- Ability to work under pressure amid interruptions and time-sensitive deadlines
- High school diploma or equivalent
- Fluent in English and Spanish, including speaking, reading, and writing
Job Duties
- Welcome new employees by conducting orientations and processing new hire documentation
- Ensure new employee checklists are completed
- Maintain accurate employee records by entering and updating employment and status-change information in the HR management system (HRMS)
- Support the recruitment process by posting job openings and closing when filled
- Maintain personnel files in accordance with organizational and record retention standards
- Provide administrative and clerical support, including document preparation, filing, answering phones, relaying messages, and maintaining office supplies
- Serve as a point of contact for employees, department managers, and job applicants by providing information and assistance as needed
- Administer employment-related tests and assist with scheduling HR appointments
- Add employees to DMS system as needed
- Contribute to overall team effectiveness by assisting with additional HR tasks as assigned
- Run and file reports as needed
- Understand and comply with federal, state, and local employment laws and regulations, including but not limited to EEOC, ADA, COBRA, FLSA, IRS, and applicable tax and reporting requirements
- Attend scheduled meetings and training sessions as required
- Perform other duties as assigned by the Human Resources Director or leadership
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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