HR Compliance Specialist

Chicago, IL, USA|Travel

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $60,000.00 - $65,000.00

Benefits

Participation in employee ownership program

Hybrid work experience

Career development opportunities

Exposure to all business areas

Medical insurance

Vision Insurance

Dental Insurance

401k plan

Annual discretionary bonus program

team oriented work environment

Job Description

The Parking Spot is a well-established company with over 25 years of industry experience, recognized as the largest near-airport parking company in the United States. With a workforce of over 2,000 dedicated team members across more than 40 locations nationwide, The Parking Spot prides itself on its employee ownership program that offers every team member a direct financial stake in the company's success. This unique aspect fosters a sense of ownership and commitment among its employees, reinforcing a culture of support, fun, camaraderie, and empowerment. The company is renowned for combining innovative technology with exceptional service, positioning itself ahead of competitors in the parking industry. This blend of nationwide business reach with a small business feel creates ample career growth opportunities for employees who seek to develop and advance their professional paths.

The role of HR Compliance Specialist at The Parking Spot is a full-time position providing a hybrid work experience in downtown Chicago, with a competitive salary range of $60,000 to $65,000 per year. This position is crucial within the People Operations and field management teams, focusing on ensuring compliance with internal policies, Department of Transportation regulations, as well as federal, state, and local laws relevant to the HR function. The HR Compliance Specialist will independently manage employee credentialing processes, including pre-employment qualifications and continuous monitoring of CDL and non-CDL licenses, driver medical certifications, and reporting, while coordinating with third-party vendors. Maintaining the company’s driver compliance program, supporting employee audits such as I-9, E-Verify, DOT, and DOL, and assisting in addressing daily compliance inquiries are key responsibilities. The Specialist will also coordinate drug and alcohol testing programs across all locations, manage leave of absence tracking, and ensure adherence to all applicable state and federal regulations.

Additionally, the HR Compliance Specialist will handle the unemployment process, including representing the employer in hearings and responding to claims, monitor wage and labor law requirements, and assist with Clearinghouse entries and compliance vendor reporting. This role demands high ethical standards, transparency, and accuracy in reporting potential compliance risks. The ideal candidate will bring at least three years of experience in HR, compliance, or safety roles, with a preference for those with experience in the DOT or transportation industry and proficiency in using HRIS systems, dashboards, and Excel. The Parking Spot emphasizes a diverse and inclusive work environment, encouraging candidates to join a team that values all voices, supports professional growth, and actively fights against discrimination and racism in the workplace. By joining The Parking Spot, the HR Compliance Specialist will contribute directly to maintaining a compliant, ethical workforce that supports the company's ongoing success and innovation.

Job Requirements

3+ years of experience in HR, compliance, or safety positions
DOT or transportation industry experience preferred
Experience using dashboards, Excel, and an HRIS, preferably UKG
Strong interpersonal and communication skills
Ability to collaborate with and serve as liaison to employees at all levels within the organization
Self-starter with excellent attention to detail, follow-up, multi-tasking, and organization skills

Job Qualifications

3+ years of experience in HR, compliance, or safety positions
DOT or transportation industry experience preferred
Experience using dashboards, Excel, and an HRIS, preferably UKG
Strong interpersonal and communication skills
Ability to collaborate with and serve as liaison to employees at all levels within the organization
Self-starter with excellent attention to detail, follow-up, multi-tasking, and organization skills

Job Duties

Independently manage employee credentialing including pre-employment qualifications, continuous license monitoring CDL and non-CDL license requirements driver medical certifications, reporting, and third-party vendor management
Maintain TPS driver compliance program including internal or external audits
Assist with employee audits (I9, E-Verify, DOT, DOL, and others)
Support employees and leaders by addressing day-to-day compliance inquiries and maintaining updated compliance templates and process documents
Maintain driver qualification files and vehicle files as well as perform periodic audits to ensure compliance
Partner with the HRBP team to review MVR reports to ensure safe hiring and retention practices
Coordinate the TPS drug and alcohol testing programs for all locations across the portfolio
Maintain leave of absence tracking and employee communications while ensuring compliance to all state and federal requirements
Coordinate the unemployment process including coordinating employer representatives for hearings, responding to claims, and submitting required documentation
Coordinate and manage the calendar for minimum wage or union increases, labor law poster distribution
Assist the administration of the Clearinghouse entries and reporting requirements with TPS compliance vendors including manual processes or integrated systems
Maintain a high level of ethics, transparency, and accuracy when reporting compliance risks and potential exposure