Housekeeping Admin. Assistant(FT)

Sunnyvale, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $24.50 - $30.71

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Disability Coverage

Paid Time Off

Retirement Plan

Job Description

THE FORUM is a distinguished senior living community recognized for its commitment to delivering exceptional care and a vibrant living experience to seniors. As a leader in senior care, THE FORUM blends compassionate services with a mission-driven approach to enhance the quality of life for its residents. The community emphasizes not just providing housing but cultivating an environment where seniors thrive socially, physically, and emotionally. The company is deeply invested in the professional development of its staff, offering robust career growth opportunities, comprehensive benefits, and a supportive workplace culture that values every employee's contributions.

The Housekeeping Administrative Assistant role at THE FORUM is a critical position within the Environmental Services Department, focusing on administrative and clerical support to ensure smooth and efficient operations. This full-time position offers an hourly wage range of $24.50 to $30.71 and includes a competitive benefits package. The assistant will support both the Environmental Services Director and Housekeeping Supervisor by handling various administrative tasks, including scheduling, documentation, correspondence, and record maintenance. This position also plays a key liaison role, interacting confidentially with residents, staff, and administration to uphold the highest standards of housekeeping and environmental service within the facility.

In this role, the administrative assistant is expected to manage multiple responsibilities such as preparing work orders, organizing meetings, maintaining comprehensive departmental records, and assisting with budget preparation and compliance monitoring. Attention to detail and organizational skills are paramount, as is the ability to navigate frequent interruptions and prioritize tasks effectively. The assistant also plays a vital part in ensuring the department adheres to infection control policies and maintains supply inventory. This position is ideal for an individual with strong communication skills, proficiency in Microsoft Office applications, and a background or interest in hospitality or senior living environments who wants to contribute to enhancing senior residents' living experience.

Job Requirements

high school diploma or equivalent
five years of administrative support experience preferred
one year experience in assisted living, home health, skilled nursing, full service, or hospitality industries preferred
excellent communication skills both oral and written
proficiency in microsoft office applications
strong organizational skills with attention to detail
ability to multitask and manage interruptions
familiarity with filing systems and record keeping
ability to maintain confidentiality
problem-solving abilities
scheduling and coordination skills
typing speed of at least 60 wpm

Job Qualifications

high school degree or ged required
special courses in housekeeping or institutional management are desirable
five years of experience in an administrative support role is desirable
one year of experience preferred in assisted living, home health, full service, skilled nursing, or hospitality industries
good oral and written communications skills
ability to facilitate small group presentations and training
knowledge of phone operations and receptionist skills are desirable
ability to understand and communicate effectively in english
ability to handle multiple priorities and perform tasks with frequent interruptions
competency in organizational and time management areas
knowledge of the organization and maintenance of filing systems
ability to meet schedules and deadlines
demonstration of organizational skills including attention to detail
practice positive resident relations by demonstrating hospitality promises and service standards
demonstration of good judgment, problem solving, and decision-making skills
ability to effectively manage scheduling conflicts
maintenance and protection of confidentiality
proficiency in computer skills, microsoft office including windows, outlook, excel, powerpoint
ability to learn new applications
ability to create and maintain excel spreadsheets
typing speed of 60 plus words per minute
ability to understand and analyze financial data

Job Duties

attending regular meetings and training as directed by the environmental services director
types, copies, and distributes documents via email or in hard copy for the environmental services director
prepare and submit work orders for all environmental services functions and schedule changes as needed daily
type and distribute meeting notices and agendas to appropriate management staff
update the environmental services document binder, attendance binder, training log binder, community safety program manual, and resident document binder
reserve rooms through the front desk for all departmental meetings and gatherings as needed
file and organize documents and papers
research special topics and organize special events as assigned by the housekeeping director
participates in the research, preparation, and writing of the department budget as requested
assists in operating the department within budget guidelines
implements and monitors departmental compliance with all infection control policies and procedures
orders necessary supplies, chemicals, and equipment