Housekeeping Admin. Assistant(FT)

Santa Clara, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $24.50 - $30.71

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

Disability insurance

Voluntary Accident Insurance

critical illness insurance

Identity and Fraud Protection

Pet insurance

401(k) with Company Match

Referral Bonus Program

Paid Time Off

Paid holidays

Bereavement leave

Employee assistance program

Career advancement opportunities

Tuition Reimbursement Program

safe work environment

employee engagement activities

Job Description

THE FORUM is a premier senior living community dedicated to providing a vibrant and supportive environment for older adults. Known for its commitment to exceptional care and hospitality, THE FORUM invests not only in the comfort and well-being of its residents but also in the professional growth and development of its employees. This thriving company fosters a culture of respect, engagement, and excellence, making it a distinguished leader in the senior living industry. As part of their team, employees become an essential part of an extraordinary workplace where their contributions directly impact the lives of the wisest members of the community, offering a meaningful and rewarding career path. THE FORUM stands out by valuing its workforce through comprehensive training, career advancement opportunities, and a supportive environment that encourages personal and professional growth.

We are currently seeking a full-time Housekeeping Administrative Assistant to join our dedicated team. This role is pivotal in ensuring the smooth and efficient operation of the housekeeping department within THE FORUM. The Housekeeping Administrative Assistant provides critical administrative, secretarial, and clerical support to the Environmental Services Director and Housekeeping Supervisor. They serve as the primary liaison between the Environmental Services Office and residents, staff, and the public, acting with professionalism and confidentiality. This position involves managing communication, scheduling, documentation, and logistics critical to maintaining the high standards of cleanliness and safety expected in a senior living environment. The role also supports compliance with infection control policies and assists with departmental budgeting and supply management. With an hourly wage range of $24.50 to $30.71, this career opportunity combines meaningful work with competitive compensation. Employees enjoy a rewarding work atmosphere enriched by teamwork, respect, and a shared commitment to enhancing residents' quality of life. In this role, you will attend regular meetings and training, handle correspondence, prepare work orders, maintain numerous organizational binders, and assist with event planning and research. If you are passionate about senior care, hospitality, and administrative excellence, THE FORUM offers a supportive platform for your career to flourish.

Job Requirements

high school diploma or equivalent
minimum five years administrative support experience preferred
excellent communication skills, both verbal and written
strong organizational and multitasking abilities
proficiency with microsoft office suite
ability to maintain confidentiality
positive attitude and strong interpersonal skills
ability to work independently and as part of a team
detail-oriented with good judgment
experience in senior living or hospitality is a plus

Job Qualifications

high school degree or ged
special courses in housekeeping or institutional management are desirable
five years of experience in an administrative support role is desirable
one year of experience preferred in assisted living, home health, full service, skilled nursing, or hospitality industries
good oral and written communications skills
ability to facilitate small group presentations and training
knowledge of phone operations and receptionist skills
ability to understand and communicate effectively in english
ability to handle multiple priorities and perform tasks with frequent interruptions
competency in organizational and time management
knowledge of filing systems
organizational skills with attention to detail
positive resident relations and hospitality skills
good judgment, problem solving, and decision-making skills
ability to manage scheduling conflicts
ability to maintain confidentiality
proficiency in computer skills including microsoft office and lcs applications
ability to create and maintain excel spreadsheets
typing speed of 60+ wpm
ability to understand and analyze financial data

Job Duties

attending regular meetings and training as directed by the environmental services director
types, copies, and distributes documents via email or in hard copy for the environmental services director
prepare and submit work orders for all environmental services functions and schedule changes as needed daily
type and distribute meeting notices and agendas to appropriate management staff
update the environmental services document binder, attendance binder, training log binder, community safety program manual, and resident document binder
reserve rooms through the front desk for all departmental meetings and gatherings as needed
file and organize documents and papers
research special topics and organize special events as assigned by the housekeeping director
participate in the research, preparation, and writing of the department budget as requested
assist in operating the department within budget guidelines
implement and monitor departmental compliance with all infection control policies and procedures
order necessary supplies, chemicals, and equipment