Job Overview
Employment Type
Part-time
Compensation
Hourly
Range $23.00 - $25.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
flexible schedule
Professional development opportunities
Job Description
The Utah House of Representatives is a pivotal governmental institution responsible for the legislative process within the state of Utah. Located at the Utah State Capitol in Salt Lake City, UT, this public agency plays a critical role in shaping laws and policies that impact millions of residents. The House of Representatives operates with transparency, integrity, and a commitment to serving the public interest, all while fostering a professional and respectful work environment. The Utah House is currently seeking a part-time House Receptionist to join its team under a hybrid work structure, combining remote and in-office responsibilities. The position offers a competitive hourly wage ranging from $23.00 to $25.00, reflecting the importance and professionalism expected in this role. The employment type is part-time, providing flexibility to accommodate varying schedules while allowing meaningful engagement with the House’s operations.
The House Receptionist serves as the first point of contact for visitors, legislators, stakeholders, and the general public visiting the House offices. This role is vital in ensuring smooth communication inside the agency and providing a welcoming and organized environment. The Receptionist is tasked with managing telephone calls using a multi-line phone system, greeting guests, disseminating legislative information, and directing inquiries appropriately. Additionally, the role involves performing a variety of administrative duties such as document preparation, data entry, word processing, and managing filing and record-keeping systems. A key expectation is proficiency in computer applications, especially those tailored for the legislative process, alongside a strong ability to learn new software quickly.
Beyond administrative support, the Receptionist will assist with maintaining the organization and cleanliness of the House offices and provide support during General and Special Sessions, working closely with the Chief Clerk and other staff members. This position requires flexibility, including a willingness to work extended hours and weekends in-person during legislative sessions typically held between January and March, as well as during interim periods or as needed. While the role is currently part-time and non-career service, there is potential for conversion to a full-time position post-probation based on performance and workload demands. Importantly, this is a non-partisan position, where incumbents must refrain from engaging in campaign activities or fundraising for House elections.
Ideal candidates will bring strong organizational skills, excellent communication capabilities both orally and in writing, and a professional demeanor marked by tact, sensitivity, and confidentiality. Experience with Microsoft Office Suite and systems such as Vantage, State Finance, or Concur Travel is highly desirable. The ideal Receptionist will also demonstrate a solid understanding of government operations and a commitment to impartial service. The House of Representatives values diversity and inclusion, offering equal employment opportunities regardless of race, gender, age, or other protected characteristics. This role invites individuals eager to contribute to the legislative process by providing essential administrative and customer service support in a respected government environment.
The House Receptionist serves as the first point of contact for visitors, legislators, stakeholders, and the general public visiting the House offices. This role is vital in ensuring smooth communication inside the agency and providing a welcoming and organized environment. The Receptionist is tasked with managing telephone calls using a multi-line phone system, greeting guests, disseminating legislative information, and directing inquiries appropriately. Additionally, the role involves performing a variety of administrative duties such as document preparation, data entry, word processing, and managing filing and record-keeping systems. A key expectation is proficiency in computer applications, especially those tailored for the legislative process, alongside a strong ability to learn new software quickly.
Beyond administrative support, the Receptionist will assist with maintaining the organization and cleanliness of the House offices and provide support during General and Special Sessions, working closely with the Chief Clerk and other staff members. This position requires flexibility, including a willingness to work extended hours and weekends in-person during legislative sessions typically held between January and March, as well as during interim periods or as needed. While the role is currently part-time and non-career service, there is potential for conversion to a full-time position post-probation based on performance and workload demands. Importantly, this is a non-partisan position, where incumbents must refrain from engaging in campaign activities or fundraising for House elections.
Ideal candidates will bring strong organizational skills, excellent communication capabilities both orally and in writing, and a professional demeanor marked by tact, sensitivity, and confidentiality. Experience with Microsoft Office Suite and systems such as Vantage, State Finance, or Concur Travel is highly desirable. The ideal Receptionist will also demonstrate a solid understanding of government operations and a commitment to impartial service. The House of Representatives values diversity and inclusion, offering equal employment opportunities regardless of race, gender, age, or other protected characteristics. This role invites individuals eager to contribute to the legislative process by providing essential administrative and customer service support in a respected government environment.
Job Requirements
- High school diploma or equivalent
- Prior experience in administrative or receptionist roles preferred
- Ability to communicate clearly and concisely in writing and verbally
- Proficiency in Microsoft Office Suite and general office technology
- Ability to quickly learn and use custom legislative software
- Strong organizational skills and attention to detail
- Ability to maintain confidentiality and exercise discretion
- Nonpartisan stance and ability to work in a political environment without bias
- Willingness to work extended hours and weekends during legislative sessions
- Reliable transportation to Utah State Capitol
- Ability to work both remotely and on-site as required
- Must be able to provide references
Job Qualifications
- Can communicate information and ideas clearly and concisely in writing
- Can read and understand information presented in writing
- Can utilize proper grammar, spelling and punctuation
- Can operate a computer and other office equipment
- Can quickly grasp using new software specific to the legislative process
- Can maintain strict confidentiality
- Can work with multiple Representatives and maintain their trust and confidence
- Can follow written and/or oral instructions
- Must be nonpartisan
- Has strong organizational skills to prioritize workflow
- Can establish and maintain effective working relationships with coworkers, elected officials and members of the public
- Has strong computer skills including Microsoft Office Suite
- Has prior experience with Vantage, State Finance, Concur Travel, or similar systems
- Can handle sensitive information with integrity and confidentiality
- Has personal integrity and professional work ethic
- Has sensitivity, tact and professionalism toward people
- Has excellent oral and written communication
- Has knowledge of working in a governmental environment
Job Duties
- Receive incoming telephone calls and direct calls to appropriate offices or individuals using a multi-line telephone system
- Greet visitors, take and relay messages, and respond to requests for information
- Provide information or direct visitors to appropriate individual or office
- Distribute legislative information to walk-in visitors including the public, constituents, stakeholders, legislators, legislative interns, and the press
- Prepare and process documents, review for accuracy and completeness, update information or evaluate against policy
- Maintain and create files or record-keeping systems, sort, label, file and retrieve documents or materials
- Copy and collate documents and perform similar office tasks
- Open and distribute mail
- assist with scheduled events and meetings
- Maintain House areas, keeping them organized and clean
- Support the Chief Clerk as directed during the General and Special Sessions
- Provide additional administrative support to staff as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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