Hospitality and Event Coordinator

Cicero, IL, USA|

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $65,000.00 - $80,000.00

Benefits

Paid Time Off

Sick Time Off

Referral program

Medical insurance

Dental Insurance

Vision Insurance

Life insurance

AD and D insurance

ID Theft insurance

Long-term disability benefits

short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

employee assistance benefits

Job Description

Polsinelli is a distinguished national law firm known for its innovative approach and commitment to client service excellence. Operating across multiple major markets, Polsinelli stands out by fostering an inclusive and dynamic workplace culture where creativity and professional passions are not only welcomed but are integral to the firm’s success. As a legal services provider, Polsinelli embraces a people-centered philosophy, making it an ideal environment for individuals who thrive in a professional, collaborative setting. The firm’s tagline, "What a Law Firm Should Be," encapsulates its dedication to excellence, professionalism, and a supportive work environment.

Located in Chicago, Polsinelli is currently seeking a full-time Hospitality Coordinator to join its vibrant office team. This role plays a crucial part in enhancing the daily experience of both clients and internal staff by managing the logistics of hospitality services within the office. The Hospitality Coordinator acts as the central point of contact for coordinating meetings, planning events, and ensuring that all hospitality arrangements run smoothly to meet the needs of the firm’s professionals and guests. This position requires a proactive individual who enjoys working with people, is highly detail-oriented, and can manage multiple tasks simultaneously in a fast-paced office environment.

The Hospitality Coordinator’s responsibilities include overseeing the scheduling and usage of multi-purpose and meeting rooms, collaborating closely with the Regional Hospitality Manager and Office Administrator to plan and execute office events, managing vendor relationships, and ensuring that all food, beverage, and audio/visual requirements are flawlessly handled. This role also involves direct interaction with clients and staff to provide expert advice on catering options and room setups, maintaining cleanliness and organization of common areas, and supporting marketing-sponsored events, including those held after business hours.

This full-time position offers a competitive salary range of $65,000 to $80,000 annually. Polsinelli values its employees by providing a comprehensive benefits package, which includes medical, dental, and vision insurance, paid time off, disability benefits, and retirement plans, among others. The successful candidate will not only contribute to the efficiency and professionalism of the Chicago office but will also be part of a law firm dedicated to fostering growth, innovation, and a culture of respect and teamwork.

Job Requirements

2 years of experience working in hospitality services
Bachelor's degree and/or law firm experience preferred
Outgoing courteous professional and dependable
Excellent people and communication skills
Ability to change directions quickly as workflow needs change
Experience using Outlook and Word

Job Qualifications

Bachelor's degree preferred
Minimum of 2 years of experience in hospitality services
Experience working in or with law firms preferred
Proficient in Microsoft Outlook and Word
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Ability to adapt quickly to changing workflows
Demonstrated professionalism and dependability
Friendly and customer service-focused attitude

Job Duties

Coordinate schedule and plan usage of meeting rooms for internal and external clients
Collaborate with Regional Hospitality Manager and Office Administrator on planning and execution of office events including vendor and catering communication and AV set-up
Manage logistics for internal and external meetings including food and beverage orders, set up, and audio/visual needs
Consult with meeting contacts to clarify event requests and provide advice regarding catering and room setup options
Handle beverage service including setup, refreshing hospitality items, and clean-up
Support firm and marketing sponsored functions including after-hours events with setup, cleanup, and caterer coordination
Maintain professional demeanor and provide excellent customer service to clients, attorneys, and staff
Develop relationships with caterers and vendors to ensure cost-effective and high-quality services
Process invoices related to food and beverage catering orders
Ensure cleanliness and organization of conference rooms, kitchens, reception areas, and other common spaces
Maintain supply inventories in kitchens, coffee areas, and conference rooms
Assist with backup receptionist duties as needed
Adhere to Firm processes and Standard Operating Procedures
Perform other assigned duties as necessary