Job Overview
Employment Type
Full-time
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Employee assistance program
Job Description
Polsinelli is a nationally recognized law firm committed to fostering a collaborative and dynamic workplace where creativity and professional passions are encouraged. Known for its client-focused approach and innovative legal services, Polsinelli positions itself as a place "What a Law Firm Should Be," emphasizing a culture that values team member growth, engagement, and excellence. With offices across the country, Polsinelli provides comprehensive legal solutions across multiple industries while promoting diversity, equity, and inclusion as foundational elements of its work environment.
The Atlanta office of Polsinelli is currently seeking a full-time Hospitality and Event Coordinator to join its energetic team. This role centers around enhancing the internal and external client experience through meticulous event planning, coordination, and hospitality services. The successful candidate will play a pivotal role in managing the use of multiple meeting spaces, coordinating logistics for firm events, and providing exemplary customer service with a friendly and professional demeanor. This position offers the opportunity for a motivated individual to thrive in a fast-paced legal environment, work collaboratively with various departments, and contribute to seamless event executions that reflect Polsinelli's high standards.
The Hospitality and Event Coordinator will be responsible for scheduling and organizing the usage of the Multi-Purpose Room and meeting facilities, ensuring all internal and external client needs are met efficiently. They will collaborate closely with the Regional Hospitality Manager and Office Administrator, contributing to event planning, vendor communications, catering coordination, and audiovisual setup. Beyond event logistics, this role also involves maintaining hospitality areas, managing beverage services, and supporting marketing and firm-sponsored functions including after-hours events. Attention to detail, adaptability, customer service orientation, and the ability to manage multiple tasks simultaneously are crucial in this role.
This position requires a personable, professional, and dependable individual experienced in hospitality services, preferably with a background in a law firm environment. Candidates with excellent communication skills, proficiency in Microsoft Outlook and Word, and the ability to adjust quickly to changing workflow demands will excel. A bachelor’s degree is preferred but not mandatory, and Polsinelli values individuals who are team players, detail-oriented, loyal, and dedicated. With a commitment to equal employment opportunities, Polsinelli ensures a supportive and inclusive workplace where every team member can make a meaningful impact. This role is an excellent career opportunity for an engaging professional passionate about hospitality and event management within a prestigious legal setting.
The Atlanta office of Polsinelli is currently seeking a full-time Hospitality and Event Coordinator to join its energetic team. This role centers around enhancing the internal and external client experience through meticulous event planning, coordination, and hospitality services. The successful candidate will play a pivotal role in managing the use of multiple meeting spaces, coordinating logistics for firm events, and providing exemplary customer service with a friendly and professional demeanor. This position offers the opportunity for a motivated individual to thrive in a fast-paced legal environment, work collaboratively with various departments, and contribute to seamless event executions that reflect Polsinelli's high standards.
The Hospitality and Event Coordinator will be responsible for scheduling and organizing the usage of the Multi-Purpose Room and meeting facilities, ensuring all internal and external client needs are met efficiently. They will collaborate closely with the Regional Hospitality Manager and Office Administrator, contributing to event planning, vendor communications, catering coordination, and audiovisual setup. Beyond event logistics, this role also involves maintaining hospitality areas, managing beverage services, and supporting marketing and firm-sponsored functions including after-hours events. Attention to detail, adaptability, customer service orientation, and the ability to manage multiple tasks simultaneously are crucial in this role.
This position requires a personable, professional, and dependable individual experienced in hospitality services, preferably with a background in a law firm environment. Candidates with excellent communication skills, proficiency in Microsoft Outlook and Word, and the ability to adjust quickly to changing workflow demands will excel. A bachelor’s degree is preferred but not mandatory, and Polsinelli values individuals who are team players, detail-oriented, loyal, and dedicated. With a commitment to equal employment opportunities, Polsinelli ensures a supportive and inclusive workplace where every team member can make a meaningful impact. This role is an excellent career opportunity for an engaging professional passionate about hospitality and event management within a prestigious legal setting.
Job Requirements
- Candidate must be outgoing, courteous, professional, and dependable
- Must have excellent people and communication skills
- Ability to change directions quickly as workflow needs change
- Experience using Microsoft Outlook and Word
- Minimum 2 years of experience working in hospitality services
- Bachelor's degree and/or law firm experience preferred
Job Qualifications
- Bachelor's degree preferred
- 2 years of experience in hospitality services
- Experience in a law firm environment preferred
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Outlook and Word
- Ability to multitask and adapt to changing priorities
- Strong customer service orientation
- Detail-oriented with strong organizational skills
- Ability to work collaboratively in a team environment
- Professional demeanor and reliability
Job Duties
- Coordinate, schedule, and plan usage of Multi-Purpose Room and meeting rooms for internal and external clients
- Collaborate and partner with Regional Hospitality Manager and Office Administrator on planning, set up, and execution of office events including vendor and catering communication, AV set-up
- Coordinate logistics for internal and external meetings and events, including food and beverage orders, set up, AV
- Consult with meeting contacts to clarify event requests and provide advice on catering, room set-up options, and logistics
- Handle beverage service including set-up, refreshing hospitality items, and clean-up
- Provide support for firm and marketing sponsored functions including after-hours events
- Maintain professional demeanor with emphasis on customer service
- Develop relationships with caterers, event planners, and vendors to ensure cost-effective and high-level service
- Coordinate and process invoices related to catering orders
- Ensure cleanliness and organization of conference rooms, reception areas, kitchens, restrooms, and common areas
- Maintain supplies in kitchens, coffee areas, conference rooms, and lobbies
- Assist in coverage for backup receptionist duties
- Adhere to firm policies and procedures
- Perform all other duties as assigned
Job Criteria
Experience
No experience required
Job Location
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